Asked by: Richard Burgon (Labour - Leeds East)
Question to the Ministry of Justice:
To ask the Secretary of State for Justice, what variable fee payments were made under facilities management contracts in each category of variable fee in each year since those contracts were introduced.
Answered by Rory Stewart
The variable costs under the facilities management contract for public prisons have been categorised as Ad-hoc, Hard variable, Soft variable and Management variable.
Note: all values are pound sterling and exclude VAT.
Amey
| Ad-hoc | Hard Variable | Soft Variable | Management Variable | Total |
Contract Year 1 (June 2015 to May 2016) | 34,974.36 | 2,564,074.30 | 51,685.28 | 3,178,961.83 | 5,829,695.77 |
Contract Year 2 (June 2016 to May 2017) | 888,158.35 | 8,689,687.43 | 371,999.57 | 3,220,907.98 | 13,170,753.33 |
Contract Year 3 (June 2017 to February 2018) | 1,172,217.15 | 10,733,778.94 | 241.140.45 | 2,466,115.29 | 14,613,251.83 |
Carillion
| Ad-hoc | Hard Variable | Soft Variable | Management Variable | Total |
Contract Year 1 (June 2015 to May 2016) | 572,974.79 | 1,349,397.22 | 36,442.95 | 4,568,585.30 | 6,527,400.26 |
Contract Year 2 (June 2016 to May 2017) | 3,983,631.06 | 6,704,106.36 | 39,204.31 | 4,553,932.36 | 15,280,874.09 |
Contract Year 3 (June 2017 to December 2017) | 3,808,199.29 | 5,348,475.71 | 365,839.06 | 2,787,877.67 | 12,316,809.04 |
The Ministry of Justice are committed to obtaining the best value for money through continued improvements to the contract management and procurement of FM services.
Asked by: Marie Rimmer (Labour - St Helens South and Whiston)
Question to the Ministry of Justice:
To ask the Secretary of State for Justice, what the (a) names of providers and (b) value of each of the bids was of tenders submitted for (a) lot 1, (b) lot 2, (c) lot 3 and (d) lot 4 for the prison facilities management contracts awarded in 2014.
Answered by Rory Stewart
The names of providers who submitted tenders are as follows:
| Lot 1 | Lot 2 | Lot 3 | Lot 4 |
Regions | North East, North West, Yorkshire and Humberside | East Midlands, West Midlands, Wales | East of England, London | South West, South Central, Kent and Sussex |
Successful bidder | Amey | Amey | Carillion | Carillion |
Unsuccessful bidders | Mitie, Sodexo, Carillion | Mitie, Sodexo, Carillion | Mitie, Sodexo, Amey | Mitie, Sodexo, Amey |
All Tender prices were entered into a permutation table which calculated the most economically advantageous submission for each Package Order or combination of Package Orders. The most economically advantageous permutation of tenders are as follows:
Package Order E: £117,861,047 (Amey)
Package Order F: £ 93,429,773 (Amey)
Package Order G: £ 98,790,002 (Carillion)
Package Order H: £ 100,195,572 (Carillion)
The Department does not publish the value of unsuccessful bidders due to commercial sensitivity.
Asked by: David Hanson (Labour - Delyn)
Question to the Ministry of Justice:
To ask the Secretary of State for Justice, pursuant to the Answer of 21 February 2018 to Question 127748, on Amey and Carillion, how many times repayments were made by a contractor to the Department when a defect of contract was identified in the financial year 2016-17.
Answered by Rory Stewart
The Department doesn’t record how many times repayments were made by a contractor to the Department when a defect of contract was identified. Following a defect additional costs are incurred by the contractor to remedy the defect without any additional charge to the Department.
In the majority of cases Amey and Carillion correct the defect in accordance with the contract and therefore no repayment amount is due.
For the duration of their contracts, Carillion have incurred £4,057,543 in Financial Remedies and Amey have incurred £2,176,592 in financial remedies. Financial remedies are imposed under the agreed Payment Mechanism System when the Key Performance Scores are below the required level.
Asked by: David Hanson (Labour - Delyn)
Question to the Ministry of Justice:
To ask the Secretary of State for Justice, pursuant to the Answer of 21 February 2018 to Question 127748, on Amey and Carillion, how many times repayments were made by a contractor to the Department when a defect of contract was identified in the financial year 2016-17.
Answered by Rory Stewart
The Department doesn’t record how many times repayments were made by a contractor to the Department when a defect of contract was identified. Following a defect additional costs are incurred by the contractor to remedy the defect without any additional charge to the Department.
In the majority of cases Amey and Carillion correct the defect in accordance with the contract and therefore no repayment amount is due.
For the duration of their contracts, Carillion have incurred £4,057,543 in Financial Remedies and Amey have incurred £2,176,592 in financial remedies. Financial remedies are imposed under the agreed Payment Mechanism System when the Key Performance Scores are below the required level.
Asked by: Richard Burgon (Labour - Leeds East)
Question to the Ministry of Justice:
To ask the Secretary of State for Justice, with reference to the liquidation of Carillion, how much his Department is spending on prison maintenance.
Answered by Rory Stewart
HMPPS are expecting to spend £121.8m on prison maintenance in 2017-18, this would be the total expenditure across the three facilities management contracts covering Carillion, Amey and Mitie for fixed and variable costs . This prison maintenance spend includes costs for soft services such as landscaping, cleaning and the provision of stores facilities, depending on the scope of the contracts at individual sites.
Asked by: Richard Burgon (Labour - Leeds East)
Question to the Ministry of Justice:
To ask the Secretary of State for Justice, what savings his Department planned to make through the contract with Carillion compared with the projected cost of continuing to provide maintenance in-house in each year since 2015.
Answered by Rory Stewart
The original business case identified potential savings of c.£21m per annum in total, across both the Amey and Carillion contracts, the MITIE contract was in place at time of the business case.
Asked by: Jon Trickett (Labour - Hemsworth)
Question to the Ministry of Defence:
To ask the Secretary of State for Defence, pursuant to Answer of 30 January 2018 to Question 124263 on Amey and Carillion, what costs to the public purse have been calculated in each of those contingency plans.
Answered by Tobias Ellwood
The preferred option implemented by the Defence Infrastructure Organisation was to invoke the joint and severable contractual obligation requirements of the Carillion and Amey Joint Venture. This was successfully implemented at no additional cost to the public purse.
Asked by: David Hanson (Labour - Delyn)
Question to the Ministry of Justice:
To ask the Secretary of State for Justice, which prisons contracted out facilities management to (a) Carillion (b) Amey.
Answered by Rory Stewart
Facilities management services were contracted at the following prisons:
a) Carillion Establishments | b) Amey Establishments |
Blantyre House | Deerbolt |
Cookham Wood | Durham |
Dover (Now closed) | Frankland |
East Sutton Park | Holme House |
Ford | Kirklivington Grange |
Lewes | Low Newton |
Maidstone | Buckley Hall |
Rochester | Garth |
Elmely | Haverigg |
Stanford Hill | Hindley |
Swaleside | Kennet |
Aylesbury | Kirkham |
Bullingdon | Lancaster Farms |
Grendon | Liverpool |
Haslar (Now closed) | Manchester |
Huntercombe | Preston |
Albany | Risely |
Parkhurst | Styal |
Springhill | Thorn Cross |
Winchester | Wymott |
Woodhill | Askham Grange |
Bristol | Everthorpe |
Channings Wood | Full Sutton |
Dartmoor | Hatfield |
Eastwood Park | Hull |
Erlestoke | Leeds |
Exeter | Lindholme |
Guys Marsh | Moorland |
Leyhill | New Hall |
Portland | Wakefield |
The Verne | Wealstun |
Bedford | Wetherby |
Bure | Wolds |
Chelmsford | Foston Hall |
Highpoint | Gartee |
Hollesley Bay | Glen Parva (Now closed) |
Littlehey | Leicester |
The Mount | Lincoln |
Norwich | Long Lartin |
Warren Hill | Morton Hall |
Wayland | North Sea Camp |
Whitemoor | Nottingham |
Belmarsh | Onley |
Coldingley | Ranby |
Downview | Stocken |
Feltham | Sudbury |
Highdown | Whatton |
Holloway (Now closed) | Brinsford |
Pentonville | Drake Hall |
Send | Featherstone |
Wandsworth | Hewell |
Wormwood Scrubs | Stafford |
| Stoke Heath |
| Swinfen Hall |
| Werrington |
| Cardiff |
| Swansea |
| Usk |
| Prescoed |
| Berwyn |
Asked by: David Hanson (Labour - Delyn)
Question to the Ministry of Justice:
To ask the Secretary of State for Justice, how many recorded breaches of contracts by (a) Carillion and (b) Amey there were in financial year 2016-17.
Answered by Rory Stewart
The Ministry of Justice records defects of the contract where there have been deficiencies in the service delivered by contractors. These are flagged to the contractor so that they can correct them in a timely manner. We keep all our contracts under a robust monitoring system. Defects have been reported to Carillion 578 and Amey 299 times since the start of the contract in June 2015.
Asked by: David Hanson (Labour - Delyn)
Question to the Ministry of Justice:
To ask the Secretary of State for Justice, how many outstanding (a) preventative and (b) reactive maintenance actions on the prisons estates (i) at each location and (ii) under each facilities management contract there were on 1 January 2018.
Answered by Lucy Frazer - Secretary of State for Culture, Media and Sport
The table attached provides the number of outstanding reactive and planned maintenance tasks, as logged in our management system on 1 January 2018, at each Prison in England and Wales for Mitie, Carillion and Amey. Typically, some 95,000 maintenance tasks are completed each month; around 90 to 95% of all tasks raised. Some of these tasks cannot be completed in the month for a variety of reasons which can lead to duplication of a task. The figures provided include these duplicate tasks, which account for part of the apparent 'backlog'.
Our current priority is to stabilise and improve service delivery, with an improved focus on cleanliness and decency. We have created of a new government-owned facilities management company that has taken over the delivery of the prison Facilities Management services previously provided by Carillion.