Carer’s Leave Regulations 2024
(3 months, 1 week ago)
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Lord Offord of Garvel
That the Grand Committee do consider the Carer’s Leave Regulations 2024.
Relevant document: 8th Report from the Secondary Legislation Scrutiny Committee
The Parliamentary Under-Secretary of State, Department for Business and Trade and Scotland Office (Lord Offord of Garvel) (Con)
My Lords, I was pleased to note the positive debates last year, when the Carer’s Leave Bill received cross-party support in both Houses. The Carer’s Leave Act, under which these regulations are being brought forward, obtained Royal Assent on 24 May 2023. The Carer’s Leave Regulations were laid on 11 December 2023. I should start by thanking Wendy Chamberlain MP and the noble Lord, Lord Fox, for their work in getting us to this stage. I want again to thank everyone who participated in relation to this significant matter in both Houses last year. I am delighted to be here today for this debate on these draft regulations.
I should also take this opportunity to flag a correction slip in relation to page 2 of the SI. Regulation 5(1), line 1 stated:
“is entitled one week”,
but now reads,
“is entitled to one week”.
The context of these regulations is to recognise the importance of unpaid carers. This Government appreciate the time dedicated by unpaid carers to help those dependants who rely on them for their everyday needs. These regulations will provide valuable additional flexibility to support all unpaid carers who are in employment across the country.
Statistics from the Family Resources Survey 2021-22 show that there are 4.9 million adult informal carers in the UK. Just over half of those are also holding down a job. Around 2.5 million people are trying to balance work with their caring responsibilities, which is a significant proportion of the workforce. We know that an additional leave right is important for them. A survey published by Carers UK in 2022 found that 75% of the unpaid carers who responded worry about continuing to juggle work and care, two-thirds have given up opportunities at work because of caring and a quarter said they needed better support to return to or maintain paid work, while a quarter said they need unpaid carer’s leave to do so.
In addition to the new entitlement to carer’s leave, it is also the case that having flexibility with start and finish times at work, or working from home where this is possible, can make it easier for carers to balance work and their caring needs. The Employment Relations (Flexible Working) Act 2023, which also comes into force in April 2024, will increase the number of requests an employee can make in a 12-month period and reduce the time allowed to administer requests. Separate regulations, also expected to come into force in April 2024, will remove the continuity of service requirement for the right to request flexible working. Therefore, employees will be able to request flexible working arrangements from the first day of their employment. These changes will also support the ability of carers to remain in, and progress in, work.
I turn to the regulations, which will fulfil our 2019 manifesto commitment to introduce one week of leave for unpaid carers. I shall set out briefly what they do. The first key element is that the carer’s leave entitlement will be a day one right for employees, so it will be available from the first day of employment. It can be used for providing care or making arrangements for the provision of care for a dependant with a long-term care need. These definitions have purposefully been kept broad to encompass a range of different care needs and circumstances. Flexibility is key: no two care dependants have the same care needs—and the circumstances of the carer’s employment will be different, too.
Employed carers can take the leave flexibly, from half a day at a time up to a block of one week. This ensures that carers can use their carer’s leave in a proportionate way that suits their needs. For example, they could accompany their dependants to an appointment or visit a potential care home and get back to work on the same day. If necessary, they could care for their dependant for a whole week—for example, if they are recovering from a major medical procedure. These are just examples to illustrate how the leave may be used. In claiming the leave, there will be no evidential requirement to demonstrate how the leave will be used or who it is used for. The purpose of this approach is to remove undue stress for the employee, including any concerns that they may have about providing potentially sensitive information about a third party. It will also minimise the administrative burden for employers and reduce bureaucratic obstacles.
The regulations put in place a minimum notice period requirement, which is similar to the existing annual leave entitlement. This will mean that employed carers must give notice of twice the length of time being requested plus one day, subject to a three-day minimum notice period. Furthermore, the notice can be given in multiple forms, whether that is via email, verbally or through an existing application within the workplace. We also recognise that there may be circumstances in which granting the leave may be difficult for the employer, such as during a busy week for an urgent deadline. The regulations will give employers the power to postpone the leave, but they may not deny it completely. It will be down to the employer and employee to come to an alternative arrangement that works best for both parties. Lastly, employees taking carer’s leave will have the same employment protections associated with other forms of family-related leave, including protection from dismissal or detriment as a result of having taken the leave.
In conclusion, these measures will provide invaluable support to unpaid carers balancing work with their caring responsibilities. Employees and employers are set to benefit from this Act. Employees will receive an extra bit of flexibility. By providing that extra flexibility, employers will be able to retain valuable staff members who would otherwise have struggled to remain in work. The Government are very pleased to have supported the Private Member’s Bill and be delivering these regulations.
Baroness Tyler of Enfield (LD)
My Lords, I rise briefly, primarily to say how delighted I am that this legislation will come into force on 6 April. As the Minister said, there was strong cross-party support for the Bill when it had its passage through the House. I thank those who were involved in drawing up the regulations, as they have done a good job of it. I have been involved in this area for some time now, and in previous attempts to get legislation of this type on the statute book that were not successful, and that is why I am delighted that this one was successful. However, I have not been involved for anywhere near as long as my noble friend—and I think of her very much as my noble friend—the noble Baroness, Lady Pitkeathley, who has tirelessly campaigned in this area for many decades.
This is landmark moment and one we should celebrate. For the very first time, those juggling paid work and unpaid care are going to have dedicated rights in the workplace. It will provide them with more flexibility, and it will make a very real difference to the quality of those carers’ lives. It has been estimated that at least 2 million people will be able to take advantage of the provisions in this legislation, which is going to provide real support to help people, particularly women, to stay in work. I emphasise that point, because we know that it is women who are more likely to be juggling work and care and are more likely to be in part-time than full-time work. Also, we know that women in their 50s are more likely to leave the labour market—more likely than men—to provide unpaid care for family members. I am hoping that this is something that will mean that fewer women will have to leave the labour market.
I have one question for the Minister. Thinking back to our previous debates, I think the provisions of this Act will also apply to parents who have children with a long-term disability. That is an important point. What sort of steps are the Government thinking of taking to make sure that those parents are aware that this applies to them and not only to carers of adults with disabilities or older relatives?
This is an incredibly important milestone. I hope that we can build on this important first step, which will benefit the labour market as well as individuals, so that in future we can move to having a paid leave provision.
Baroness Pitkeathley (Lab)
My Lords, I too thank the Minister and his officials. I declare an interest as vice-president of Carers UK. As my friend the noble Baroness, Lady Tyler has said, I have been working on this issue for many decades. I first put forward the idea of a carer’s leave Bill in 1990. When I am at my most pessimistic, I ask whether all I have achieved in 30-odd years is five days’ unpaid leave for carers. When you look at it like that, it ain’t much—but it is a very important step, as the noble Baroness said. When I am feeling optimistic—mostly, I am a glass-half-full person— I recognise what an important step this is in looking at the needs of working carers. Their need is not only for finance, although many of them are struggling with the cost of living; they need extra money now, so they need to keep on working in their jobs. If they do not, they build up future poverty for themselves for the future, because they cannot contribute to pensions. That causes a problem for society down the line. It is also of tremendous psychological import and benefit to carers to remain in the workplace as long as they can. This will help them do it.
The carers’ movement has always been opportunistic. I see this very much as a stepping stone. We now have unpaid leave—the next step is paid carer’s leave. Believe me, we will not give up on that. This is a very good time to be doing this, as we have elections coming up and manifestos to be written in which we might think about paid carer’s leave.
When thinking about new employers who will look through this legislation, we should remember the excellent employers who already do this. Employers for Carers, an organisation convened by Carers UK, has many wonderful examples of employers who already recognise carers without the need for legislation and recognise that a small change in working practices—the kind of flexibility that the Minister mentioned—makes a very big change to carers’ lives. Sometimes just allowing a carers’ group in the workplace will provide a very adequate method of support.
Those employers have recognised that carers are among the most dedicated people in their workforce and that retaining them and enabling them to continue their paid work will save a fortune in recruitment and retention. These employers and the new ones who will come into the fold following this legislation and the regulations will very much be beneficiaries, as carers will be, of this Act. They will understand that making carers the subject of this Act and giving them these extra rights makes sound economic sense. We are not just making a moral case for carers; there is a very sound economic case for keeping 2 million carers in work longer than they would otherwise be. As I always remind your Lordships, carers save the nation £162 billion every year, the cost of another health service, through their unpaid work.
I too was going to raise the issue of parent carers with the Minister, but my friend the noble Baroness, Lady Tyler, has already done it. Do the Government have any plans for an awareness campaign to ensure that carers, who are often isolated, will have the opportunity of working with the voluntary organisations in the field? Carers must be made aware of this new and very welcome right.
Lord Fox (LD)
My Lords, so much of life on these Benches feels a little like pushing water up a hill. If you will excuse me for mixing the medium, this was like pushing an open door; it really has been a delight. I feel very lucky because, as both the previous speakers pointed out, they have been operating in this field for decades whereas I, in a sense, picked this Bill up by luck. My friend, Wendy Chamberlain, in the Commons, won the ballot and chose this Bill to bring forward. As I am representing that particular department, I got the good fortune of sponsoring the Bill. I am very pleased, but also humbled, as I came late to this piece.
This is also, I think, the third Minister we have had during the course of the Bill. This, of course, allows me to repeat all the speeches I made to the previous Ministers as a novelty. The Minister’s explanation of the effects of the Bill were excellent. We all, in our different ways, understand the impact it will have on people’s lives and on employees’ lives.
The point I emphasise, though, is that it creates a conversation that carers can safely have with their employer for the first time on this subject. It means that carers who have been in the workplace can come out as carers in the workplace—because they have previously had to worry about whether it would affect their relationship with their employer. The Bill allows them to have a conversation where they can be safe to have that conversation in the place they are.
The points made about the benefits to the economy and the employer are huge. During the run up to this Bill, we talked to a number of large, medium and small employers that were already doing it voluntarily. They found that the benefits far outweighed the very small expense they had to stump up. Simply having to recruit someone is an extremely expensive exercise. We know there is a shortage of skills anyway, but to lose an employee because they have to stay at home and care for someone is a very expensive loss to a business, if the employee is a long-standing and well-established person.
The point about communication is vital. It is not just about communicating to the carers, who need to know this is available to them; it is also about communicating to the employers that it is now on the statute. I am sure the department has a plan, but it would be interesting to hear something about it, either today or in writing. For example, Make UK, which used to be the EEF, has a strong HR support division. It is one of their businesses and what they do. Part of the service that businesses get from being affiliated to Make UK is HR support, and legal and regulatory support. That organisation should be hit really hard with the information on the Bill—if it has not been already—so that it understands the role of employers in not just allowing it but promoting it across their workforce.
There is still a lot of work to be done in terms of getting the information out there. It should not just be employees demanding it—employers should be fully aware of what is now available. So who is going to be accountable for the communication process? In the end, that is going to be the success, of otherwise, of this measure. If people have to find it out through the ether, there is going to be a very slow take up. I am sure that Carers UK will put it out there, but there is a lot of extra work to do.
Once again, I thank the Government for supporting it. It has been a pleasure to help the Government to meet one of the things in their manifesto, although I doubt I will be making a habit of it. For this one, however, thanks to the Government and His Majesty’s loyal Opposition. Most of all, I thank the campaigners who got us this far. The reason we were able to do this is because it was unpaid; it cut out all of the small print that would have been in the legislation, but it establishes a point. I take the point made by the noble Baroness and I hope, in future, that we will be able to take that and move it forward to a bigger and better thing—but we should not diminish the significance of this particular provision.
Lord Leong (Lab)
My Lords, first, I thank the Minister for setting out these regulations and the correction. Correct me if I am wrong, but is it now two weeks instead of one week?
Lord Leong (Lab)
It is one week—okay.
I thank all noble Lords who have spoken: the noble Lord, Lord Fox, the noble Baroness, Lady Tyler, and my noble friend Lady Pitkeathley, whom I thank for her 30 years of campaigning—I do not think I will last 30 years in this House, but I thank her for her dogged perseverance and congratulate her on getting this on the statute book. We support this instrument to establish a statutory entitlement to carer’s leave from 6 April this year and ensure leave is available for employees caring for a dependant with long-term needs in England, Scotland and Wales.
With the introduction of this additional legislation, we will be providing a little more support, albeit limited and unpaid, to around half of the 4.2 million people across the UK who are trying to square the circle of holding down a job while providing unpaid care for elderly or disabled loved ones. The majority of these carers are women over 50. As my noble friend Lady Blake said at Second Reading, some more enlightened employers already have provisions to support workers who are carers, removing the silent shame that sometimes exists for those who provide care while working.
This instrument ensures that all workers become legally entitled to take unpaid leave for caring responsibilities from day one of their employment for up to one week in any 12-month period. This may be taken in increments of half or full days, so long as eligibility for carer’s leave is met. Employees will not be required to provide evidence in relation to their request, and they will be able to use carer’s leave specifically for foreseen and long-term care needs, rather than solely for emergency caring situations. This should enable better planning for employers and employees alike, with the minimum of bureaucracy. In addition, carer’s leave will be available for a wider range of caring situations, excluding general childcare, which better suits those caring for dependants over 18, who fall outside the scope of parental leave legislation.
I am struck by a sense of déjà vu. Last week, I spoke in this Room in support of another statutory instrument, on which noble Lords were broadly agreed, which supported workers who were pregnant or on maternity or parental leave when their employer was considering redundancies. As in this case, the legislation had come through a Private Member’s Bill from this side of the House. As in this case, we were adding legislation that improved the situation for workers, predominantly women, to protect those affected by particular family responsibilities. Once again, I feel compelled to ask the Minister why the Government seem to place such a low priority on such important legislation, as evidenced by the complete absence of an employment Bill despite more than 20 pledges to introduce one.
The Government seem to recognise the importance to our economy of encouraging the cohort of around 5 million people who could work but are not working back into employment, yet they seem to be relying on Private Members’ Bills to identify the problems and bring forward legislation that recognises the realities of the workforce: that many people have family responsibilities which some employers see as barriers to employment. I am afraid it is simply not good enough for them to point to the fact that we have 33 million people in work when, with a growing and ageing population, we are underutilising the skills and talents of millions. These are people who would be contributing to the economy and to the Exchequer if they were better supported to enter or re-enter the workforce.
To turn back to the instrument before us, is the Minister aware that half of all young carers in the UK are carers for their brothers and sisters? However, the definition of dependant does not include siblings by default, unless they live in the same household or come under some vague definition. Although a broader definition is welcome, the room for interpretation of “reasonably rely on” will inevitably leave gaps or create conflict with employers. What consideration have the Government given to this? Furthermore, has any consideration been given to the unlikely but not impossible case where somebody has more than one dependant? Can the Minister clarify whether the one week of carer’s leave entitlement over 12 months is calculated per employee or per dependant?
Lord Offord of Garvel (Con)
I thank noble Lords for their observations and questions. The great thing about this topic is that we all have consensus about the way forward and why we are doing this.
A number of points have been raised. To take them in a certain amount of order, to answer the noble Baronesses, Lady Tyler and Lady Pitkeathley, the characteristics of the carers being referred to cover 2 million to 2.5 million people, especially women, and especially older women. When we think about the characteristics of those folks, these are, by definition, some of the most conscientious people we have in our communities and are, on the whole, very good employees. It is interesting how, post Covid, employers have worked out that the most important resource they have is the labour force and that they have to work hard to keep the labour force together. It is interesting that, although this is unpaid leave, a number of employers who advertise themselves as Employers for Carers allow this to take place without it being unpaid. We might see more of that as employers begin to understand that this is a very important part of their workforce.
The noble Baronesses both raised the issue of childcare. This SI does not specifically relate to childcare because many regulations are in place specifically for childcare, but I can confirm that carer’s leave can be used for a child where it falls within the definition—the definition being caring for a child with a disability.
The communication of this is interesting. In preparing for this I came across a number of other child provisions, one of which I did not know about. For example, if you have more than a year’s continuous employment with an employer you are entitled to 18 weeks of unpaid parental leave per child up to the child’s 18th birthday, which could be one week a year. I am not aware that many people know about that. That makes the point really well about comms, which will be a key part of this. The Government need to work with a number of agencies to do that.
To be fair, the Government will be promoting this largely through the business channels, the business stake- holder groups for employers, and then through the voluntary organisations such as Care UK. Picking up on the point made by the noble Baroness, Lady Pitkeathley, about the comms and the awareness campaign, a number of pieces of legislation are coming through on carer’s leave—the one we have today—on flexible working, on redundancy protection, and on parental leave, as mentioned by the noble Lord, Lord Leong. They all need to be promoted as those Private Members’ Bills go through, so that together we are able to present the improvements for employees in the workplace,
I turn to the issue raised by the noble Lord, Lord Fox. I thank him, and particularly his colleague, Wendy Chamberlain MP, in the other place—a very effective MP. This relates to safe conversations and the comms to employers. I am confident that good employers will want to promote this measure but, again, it is down to us to make sure that the awareness campaign is raised and is effective. The economic case mentioned by the noble Baroness, Lady Pitkeathley, can be made. It should not necessarily be the only case but it certainly helps with the arguments.
Finally, turning to the noble Lord, Lord Leong, I guess we understand why there was no employment Bill, putting aside the fact that perhaps Covid got in the way of parliamentary time. Philosophically, also, there is a feeling within the Government that we are in a situation where progressive legislation has been put through by many Governments to get UK labour and employment law into a pretty good place. That is evidenced by the fact that there are a record 33 million people working out of 66 million—a record number for the UK. In particular, the noble Lord highlights that 5 million adults are not in work. They are not classified as unemployed but they are not in work and many of them are long-term sick and have lost the pathway back to work. A lot of effort now needs to go into helping them. There is a lot of talent there, which employers can employ. Therefore, the Government are turning our attention to that. However, as far as the overall programme of employment regulations is concerned, these Private Members’ Bills have come in on specific rifle-shot issues, reflecting, as the noble Baroness, Lady Pitkeathley, said, long-term campaigning from many of the groups involved. They have been very specific in a number of the areas that we mentioned and have, therefore, created improvement to the rights of employees in the UK.
In closing, I thank all noble Lords for participating in the debate. It is a pleasure to be involved in legislation that brings all parties together. I hope that this new leave right will make it easier for carers to balance their work commitments and their caring duties. Finally, I thank again the noble Lord, Lord Fox, for his previous work in taking the Act forward: without that, we would not be here today. This is an important piece of legislation and I commend these regulations to the Committee.