House of Lords: Use of Electronic Devices (AWC Report)

Lord Broers Excerpts

Thursday 10th March 2011 Lords Chamber

[Lord Broers]

My Lords, I suggest the compromise that these devices be used simply as readers and that, for the present, we should allow the use of electronic readers and the searching within documents on the reader. We will not be out of date if we rule out devices that are connected. I am a member of a couple of quite big organisations in New York and, when they have large board meetings, typically today the modern thing is to say, “There will be no connected device during this meeting. There will no connected BlackBerries or laptops”. However, to rule out electronic readers would be foolish, because very soon there will be large A4-type readers that are much better than a pack of papers. I suggest the compromise that we make the distinction that we allow the use of electronic devices to read documents and to search within them, but that we do not allow connected devices.

[Lord Kirkwood of Kirkhope]

My Lords, I support the report in its entirety. I do so first for the reason that the House authorities are anticipating working, where sensible, in a more paperless way for the duration of this Parliament. Why? Because it will save money and a great deal of waste and will create efficiency in the proceedings and work of this House. I am sure that the direction of travel is right. Between now and 2015—if that is the time we are given—we can make sensible provisions for those who wish to adopt touchscreen technology. We are talking not only about iPads—we must not promote Apple exclusively—but about tablet technology. Touchscreen technology will take us into completely different considerations, and is so important because it does not distract people in the way that my noble friend said. Distraction is a potential danger, and the report identifies that.

It might reassure colleagues such as the noble Lord, Lord Cormack, and others that if, after looking at the technology over the next year, they genuinely feel that they wish to adhere to the tried and tested ways of doing things, that will be absolutely fine; they should be entitled to do that without distraction. If the pilot produces distraction and the noble Lord and his colleagues feel that they are being put off or that people are abusing the new flexibilities in these rules, the pilot evaluation should take that into account and there should be a serious reconsideration.

However, the pilot should reassure our colleagues who take that view because it will proceed gently, step by step and year by year, consider what is available, change things and try to make the issues as clear as possible. There will always be difficulties but, at the end of the day, people will have to rely on their own judgments, soul and conscience. The rules will do the best job that they can and we should proceed with caution in the way that the committee report suggests.

As noble Lords may know, I am chairman of the Information Committee. I am keen to explore the development of touchscreen technology—not only readers but enabled connected devices—for Select Committee reports, which could transform the amount of paper produced for members in their service on Select Committees. Over the next year, I shall be particularly interested in looking at that.

Let us accept the report. Not to accept it would be a backward step. Let us look at the situation in a year’s time and, if it does not discomfort or discommode colleagues who do not wish to adopt the technology, which is a different matter for evaluation, let us take this step. For all these reasons and more, as the Lord Chairman said, if we do not do this we will not be moving with times—and it would not be in the interests of this institution if we do not move with the times.