Record Copies of Acts

Debate between William Wragg and Paul Beresford

Wednesday 20th April 2016 Commons Chamber

[William Wragg (Hazel Grove) (Con)]

It is a pleasure to follow that Ciceronian example of oratory from my hon. Friend the Member for Somerton and Frome (David Warburton). I congratulate my hon. Friend the Member for North Wiltshire (Mr Gray) and the hon. Member for Washington and Sunderland West (Mrs Hodgson) on their work.

I wish to address a point that I feel has been somewhat overlooked: these proposals represent the thin end of the wedge, and a general direction of travel away from physical storage and towards a digital-only future that I would want to avoid. I was concerned to read in a written answer from 9 November last year that in addition to reassurances that archive paper is a sufficient replacement for vellum—a claim I dispute—further reassurance was offered that Parliament maintains a comprehensive database of legislation, both “as originally enacted” and “as amended” on the website www. legislation.gov.uk. I took that as a sign that some think that web-based archives can be the equivalent of hard copies, but they are not, for the simple reason that technology evolves far too quickly to serve as a permanent record for any sensible length of time. New and “better” devices and file formats come on the market every month, and it takes only a few years for technology to become redundant. If I handed you, Mr Deputy Speaker, a copy of your maiden speech from 1997 on a floppy disk, would you be able to access it readily? I doubt that you would, and let us not even begin thinking about transferring documents between PC and Apple formats.

Many computer devices that are sold now do not even feature CD-drives, such is the fashion for online storage—the “cloud”. While online storage might be the current flavour of the decade and it works fine for now, such is the pace of change that I ask whether we can really expect information to be stored sufficiently in that format in 10 or 20 years, let alone in 500 or 1,000 years. If we are not cautious, we could soon be facing a new digital dark age in which accessing digital files from a few years earlier will prove trickier and trickier.

[Sir Paul Beresford]

One difficulty is that although the law is printed on vellum, its implementation is done through statutory instruments, which are printed on paper and kept digitally. The other interesting thing that I have found—being old enough—is that digital records are changed and moved as we go on with digital invention.

[William Wragg]

My hon. Friend raises a number of interesting points, although whether we should print the deliberations of statutory instrument Committees on vellum is a moot point.

I simply warn about this digital dark age that will soon be sweeping over us. We should resist the change and hold on to an established, prestigious, and time-tested physical form of record storage—the premier form of record storage which, of course, is vellum.

I am fortunate enough to have the honour that my private Member’s Bill has been passed by the House. It is currently making its way through the other place but, if these proposals go ahead, I could add to that honour the somewhat more dubious one that should my Bill receive Royal Assent, it could become one of the last few Acts of Parliament to be recorded on vellum.

[Sir Paul Beresford]

May I inform my hon. Friend that since 1956 that has been what happens? I am sorry, but if he gets his Bill through, it will not be on vellum.

[William Wragg]

I am hugely disappointed. I wonder whether I would be able to ask the fine procurer of vellum in the constituency of the Under-Secretary of State for Defence, my hon. Friend the Member for Milton Keynes North (Mark Lancaster), to print the Act. I would be happier to forgo the honour of having my Act of Parliament printed on vellum if I knew that future Acts would be printed on vellum.