Question

To ask the Senior Deputy Speaker what the tender process was used before the contract for the supply and installation of the door at Peers' Entrance was finalised; how many tenders were submitted; which contractor was successful in securing the contract; and who made the final decision to award that contract.

The tender processes that were used are as follows:

Security Portal Contract

The Authority tendered to and contracted with Meesons A.I Ltd for the supply of a mobility accessible security portal and a secure revolving door portal which conforms with nationally recognised standards. Meesons A.I Ltd were identified as the only approved distributor capable of meeting Parliament’s requirements.

Main Works Contract

Three contractors were given the opportunity to be issued an invitation to tender for the main works contract (including the installation and commissioning of the portal and revolving door) at Peers’ Entrance through a mini-competition on a Parliamentary Framework. Two contractors confirmed they wanted to bid for the works and were issued an invitation to tender. Both contractors submitted tenders which were evaluated. The procurement was conducted in line with standard Parliament procurement procedures, where tenders are evaluated against a comprehensive set of criteria. The tender included a technical weighting (quality aspects) of 60% and a commercial element (cost) of 40%. The highest scoring contractor was awarded the contract.

The contractor that was successful in securing the installation Works Contract was DBR (London) Limited. The contractor that was awarded the supply contract was Meesons A.I Ltd.

Authorisation to award both contracts followed Parliament’s existing contract award and governance process, including approval of the project business case by the Accounting Officers of both Houses.