Passport Applications

Fiona Mactaggart Excerpts

Wednesday 18th June 2014 Commons Chamber

[Stephen McPartland]

If the hon. Gentleman is so confident about independence, I have no need to answer that question.

During my wonderful time in Liverpool, earning a bit of money to get myself through my university years, the staff did a good job. Many of the staff are still there, although there have been a number of reorganisations. One key thing is that there were backlogs in those days. My hon. Friend the Member for Salisbury made the key point that, between January and May, 99% of passports were processed in four weeks. I can tell hon. Members that that was not the case when I worked in the passport office in Liverpool. It took a lot longer than that, and we used to look at the passport applications, wondering why it had taken so long for them to reach us to be printed.

My brother and sister also worked in that passport office in Liverpool. There are many of us, and such things are often family affairs in the great city that I come from. They had different roles. My brother was one of the examiners responsible for identifying whether somebody had the status to be given a British passport.

Hon. Members may not appreciate that once somebody gets a British passport, they can use it as a gateway document to enable them to access a variety of benefits and services within the United Kingdom, so it is incredibly important. One issue with delays for a specific passport is that we may have to be very careful about the security of the application to ensure that the person who will get the passport has a right to services in the United Kingdom. Failure to do so or a knee-jerk reaction—

[Fiona Mactaggart (Slough) (Lab)]

Will the hon. Gentleman give way?

[Stephen McPartland]

I will not give way again, because Madam Deputy Speaker wants us to make progress so that other Members can speak.

The passport is a key document. My hon. Friend the Member for Salisbury gave the important statistic that there were 565,000 documents in 1999. I should like to discuss my experience, because hon. Members will be shocked to discover that I was actually there when the work of the Passport Office was outsourced by the previous Government. In 1998, the Labour Government outsourced me to Siemens Business Services, which wanted to replace my dot-matrix computer with 125 passports on it with some high-falutin’ laser printer based in Manchester. We would examine the passports in Liverpool, and when we pressed “print” on our computers, they would be sent off to Manchester to be printed.

People will be shocked to discover that, during that period, there was complete and utter chaos. The roll-out was so poor that it was actually delayed in all the other passport offices in the United Kingdom. We had spoken to the unions, and to the Ministers involved, and they had been warned for more than 12 months that there would be utter chaos. I left the Passport Office in March 1999, and after it lost my services, there just happened to be a passport crisis that summer. I have no idea why that happened. I was beavering away doing the best I could, and when I left, there were problems.

There were huge problems in 1999. My hon. Friend the Member for Salisbury has mentioned the fact that £12.6 million was paid out. My brother and sister were working in the passport office at the time, and they remember that angry people from all over the country, with their umbrellas, were forming huge queues round the India buildings. They were having to pay out, and it was a huge problem. Every one of those cases was a personal tragedy.

I find it upsetting that some Opposition Members have tried to suggest that the situation today is similar. What has happened over the past few months has been difficult for the individuals involved, but it is nothing like what it was then. I worked there; I experienced it and I can assure every Member that the word “chaos” does not do it justice. Towards the end of 1998, it was so bad that I was paid treble time to work on Sundays, with an extra £10 an hour just to turn up to work. I left university with no debts as a result of that, for which I am grateful to the previous Government. I took advantage of that overtime as much as I could. The reality was, however, that there were huge problems. What the Home Secretary has done over the past few months has resulted in a huge step forward from what I experienced when I was there some years ago.

I would like to put on record my gratitude to the staff in the Passport Office who have helped me and my constituents to get the nine passports that we have contacted the office about over the past few weeks. I give the Passport Office warning now on the Floor of the House that I shall be contacting it in the next few hours about a further three cases, when I have received further details from my constituents, and I hope that they will be processed just as fast.

We have to remember that there are human beings involved, and that the staff who are doing the examining and the printing are all doing the best they can. I was a little disappointed that the shadow Home Secretary saw fit to mock someone who was working on the advice line. I have been in that position myself, and it was very difficult when people were ringing from different countries and I was constantly fielding their concerns. That person will no doubt be disappointed to hear what she said. I want to put on record my thanks to the Home Secretary for her action to try to deal with the situation.

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[Sandra Osborne (Ayr, Carrick and Cumnock) (Lab)]

I will try to be brief. Before I say anything else, in case I run out of time, I would like to add my compliments to the staff who are working so hard and to my own office staff, who have put in a great deal of work on the matter and dealt with some very distressed people over the past wee while. The Foreign Office warned nearly six months ago that closing overseas passport offices would lead to passport delays. In January this year, we on the Foreign Affairs Committee were informed of that by Foreign and Commonwealth Office officials. We all know now that the Government’s decision to shut down seven overseas offices has been identified as a key reason for the passport delays affecting thousands of our constituents, whatever the Minister says. Control of overseas applications for passports by British expats has been handed over to the Home Office, and that decision has meant that since January, British passport offices have had to deal with an extra 350,000 applications for travel documents.

[Fiona Mactaggart]

Will my hon. Friend give way?

[Sandra Osborne]

I will not give way, if my hon. Friend does not mind, so that other people can get in.

Hon. Members may be aware that the Foreign Affairs Committee is currently holding an inquiry into consular services. One of the most fundamental matters that expats expect, quite rightly, of the Government is an efficient and timely passport service. On passport applications, the FCO told the Committee:

“For most overseas customers the timescales for passport applications remain the same: four weeks for renewals and six weeks for first time applicants. In some countries this may take longer owing to the need for additional time required to complete checking procedures.”

Not surprisingly, it takes longer for officials in the UK to check details on applications from Britons overseas.

When former diplomats Sir Michael Arthur, former ambassador to Germany, and Mr Giles Paxman, former British ambassador to Spain and Mexico, gave public evidence to the Committee, I asked them whether the decision to transfer responsibility to the Home Office had been a good one. If people think that it is hard to get a straight answer to a straight question from a politician, they should try getting one from a diplomat. In typical diplomatic language, Sir Michael Arthur said:

“It was unpopular in Germany where it was felt that the distance made it more difficult to get a passport.”

Mr Paxman stated the obvious, saying:

“The need to transport the application back to the UK and then the final transport back out again is bound to add a little bit of time.”

That is an understatement, at best. However tactfully they put it, it was clear that they were acknowledging that the decision to transfer responsibility to the Home Office had led to a deterioration in service.

Does the Minister think that the transfer was a good decision, and why was no account seemingly taken of the totally predictable delays that it would cause? Are applications from people who live in Britain being delayed because of the need to process applications from expats? As late as 9 June, Mr Pugh stated that delays were due to an exceptional early summer demand for passports because of the improving economy and a rise in holiday bookings. That is not the case in Scotland, where it has been in the news this week that people are staying at home this year for their holidays.

The Minister did not even mention the key problem that has been caused by the change in the system. The Prime Minister has accused the Leader of the Opposition of trying to frighten people, but he does not need to do so because they are already terrified. Like so many other Members, I and my office staff have dealt with several tragic cases in the past few weeks, and I would like to highlight one. A constituent wrote to me:

“I am writing in tears and in desperation, both my son and I are waiting for our passports. I have tried for days to get information and find someone who can help us. My son is 18 and is now applying for his first passport, he was previously on my passport so I sent our applications away together on 13 May.”

They are having all sorts of problems getting their passports, and the woman has already put out £400 to get her son insured because he has a very serious illness that could cause sudden death. That is only part of the extra expense that they have incurred. I think we should all be ashamed that in this day and age, this is happening in our country. It brings shame on our country and on the Government.

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[Damian Collins (Folkestone and Hythe) (Con)]

I will speak as briefly as I can at the end of this long but important debate. Although a lot of statistics have been presented, each case is personal. As we heard during the debate, for anyone who needs to travel, waiting for a passport can be highly distressing.

I checked with my caseworkers how many people have got in touch with us, and the state of those applications. Like my hon. Friend the Member for Salisbury (John Glen), we had four cases that have been processed, including one where a new passport was sent to Nepal and arrived in time for the person to travel. One of my constituents was in China—there has been some debate about people in other countries getting documents. He was not able to receive his passport in time, but he has successfully contacted the British embassy in Beijing and has emergency travel documentation to allow him to make his journey.

[Fiona Mactaggart]

Will the hon. Gentleman give way?

[Damian Collins]

I am afraid I have very little time, but if I finish early I will come back to the hon. Lady.

I had one case where, unfortunately, someone was not able to get their passport in time. That was not a straightforward case, as the Home Secretary set out—it was a first- time passport for a child, and travel plans had been made in a hurry because of a family situation, so the trip had not been planned for long. I am sorry that my constituent was not able to get the support they needed, but in my constituency that has been the only such case so far.

There has clearly been enormous demand for passports. The Home Secretary spoke about a 12-year high in the number of applications, and any organisation would find its resources strained by such a large increase in demand. A 10% increase in passport applications on the previous year will clearly put strain on the system. Quite properly, the debate is about whether the Passport Office should have anticipated that extra level of demand and put resources in place to cope with it. I am interested in the Passport Office’s recruitment levels, and whether such planning took place.

We said there was a 10% increase in applications, and the shadow Home Secretary asked—quite properly—whether that surge was due to applications from overseas, and what proportion of that 10% were overseas applications. The Home Secretary said that overseas applications made up less than half of applications, and we are waiting for further information on that. It may not be as straightforward as it seems, however, because some people previously living abroad may have applied for a passport in the UK, rather than through an overseas office, and the data may not be quite as straightforward.

Let us say for argument’s sake that around half of the increase in passport applications has come from overseas. I note that Passport Office staffing levels have risen by about 10% over the past two years, and are about 6% up on last year. If there was an increase in staff of about 6% from 2013-14, and if an uplift in overseas applications of about 5% was anticipated, it seems that reasonable preparation in terms of staffing levels was made. Therefore, the pressure has come not from the change in how passports are issued from the UK instead of from overseas, but because of an unanticipated level of normal applications. The 6% increase in staffing levels year on year in the Passport Office shows that preparations were made and put in place for anticipated extra demand, but that demand went far beyond what could have been reasonably expected.

I was pleased when the Home Secretary said that the permanent secretary is conducting a review into the workings of the Passport Office to see what lessons can be learned. There is clearly an issue this year that the Home Secretary and her team are working hard to address, and we do not want to be in this position in the future.

What drivers of passport applications should be fed into the system? Should we give more consideration to the impact of an economic uplift, which may lead to more travel? Should we look at birth rates, or at renewal rates so that we can more easily anticipate when extra passports are likely to be applied for and ensure that that is factored in? As the hon. Member for City of Durham (Roberta Blackman-Woods) said, users are paying for this system; passports are not issued for free and people pay for them. It is, therefore, reasonable to expect the Passport Office to put in place the resources it needs to anticipate demand. Could we be cleverer at working out ways to anticipate demand?

As I said earlier, looking at the year-on-year figures and at the increase in recruitment to the Passport Office in the past year, it would certainly have coped with extra demand placed on it from overseas applications. We must ensure that we are ready for next year if there is a further surge in passport applications, particularly if that is driven by the economic confidence coming from the growing economy.

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[Fiona Mactaggart]

rose—

[Penny Mordaunt]

rose—