All 4 Baroness Scott of Needham Market contributions to the Parliamentary Buildings (Restoration and Renewal) Act 2019

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Mon 8th Jul 2019
Mon 22nd Jul 2019
Parliamentary Buildings (Restoration and Renewal) Bill
Lords Chamber

Committee: 1st sitting (Hansard): House of Lords
Mon 22nd Jul 2019
Parliamentary Buildings (Restoration and Renewal) Bill
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Committee: 1st sitting (Hansard - continued): House of Lords
Tue 3rd Sep 2019

Parliamentary Buildings (Restoration and Renewal) Bill Debate

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Parliamentary Buildings (Restoration and Renewal) Bill

Baroness Scott of Needham Market Excerpts
Baroness Scott of Needham Market Portrait Baroness Scott of Needham Market (LD)
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My Lords, I start by reminding the House that I am a member of the shadow sponsor body. I agree with every word that the noble Lord, Lord Carter, said about the clarity and focus of the members of the sponsor body in delivering this project. I can assure the House that, even though we are still in shadow form, we are behaving as much as we can as if we were doing the job and, therefore, a huge amount is already going on. However, there comes a point where we need to be on a statutory footing, and that is why we need the Bill. I pay particular tribute to Liz Peace and the other external members, who are working well over and above their expected time commitment to come up to speed, not only with the project and the labyrinthine way in which we make decisions but on how their special expertise can be used to best effect.

The time has come when we must get on with it and get the project off the ground. It is not to Parliament’s credit that this building has been allowed to deteriorate to its current form. I often think that we are so accustomed to that deterioration that we do not see it any more. We do not see the portakabins in the courtyards because there is no space; or the large parts of the building that are covered in scaffolding because the masonry is falling off; or the piles of unwanted material cluttering up the ground floor because there is not anywhere to put it— the fire risk has already been referred to by the noble Baroness in her opening—or the constant and expensive patching up of the mechanical and electrical services. Through all of these we plough on regardless.

What we are doing to the heritage here is tragic. I have been here for almost 20 years and have only just realised that there is a mediaeval cloister in the House of Commons and that this historic gem is in a state of serious disrepair. The one fact that really struck home to me—which, to my shame, I had not realised—is that in this entire Palace there is only one lift that meets modern accessibility criteria. That is disgraceful.

The Joint Committee has done a great job. It has pointed out—the noble Lord, Lord Blunkett, referred to this—that restoration and renewal brings forward a chance for democratic renewal. However, I would add that, in this most conservative of institutions, restoration and renewal can also be a catalyst for operational renewal in areas such as catering, support functions such as IT and security, visitors, education and so on. When I talk about Parliament in the context of this work, I mean the whole of Parliament as an institution and not only the Members.

It is a very complicated project. It has many technical challenges in a confined space in a world heritage site, with the complexities of all the different activities that we need this building to deliver, whether as a home for our democracy, an operational Parliament, a workplace for many, a visitor attraction, an educational resource and so much more. So Parliament made the right decision 18 months ago when it decided to use the model successfully used for the Olympics—I am glad the scrutiny committee supported that. That committee focused attention on the relationship between the sponsor body and the delivery authority that it will establish in statutory form. As the noble and learned Lord, Lord Hope, said in his opening remarks, it is a well-trodden, contractual relationship—or should be.

For me, the key is that for everything to work, the brief set by the sponsor body, acting as the single client, must be clear and not subject to constant change. The most important relationship is that between Parliament itself and the sponsor body. For the sponsor body to act as the single client effectively, it can certainly take the lead, but it is not Parliament. The democratic renewal of which I spoke earlier must be led by Parliament itself. The sponsor body should reflect the wishes of Parliament, certainly by offering up ideas and options, but mostly by looking at how the current Parliament’s aspirations can be met and ensuring that future aspirations are not stopped.

The same goes for operational renewal. It is not for the sponsor body to tell Parliament how to run its security, catering or visitor management, but rather to explore with Parliament what opportunities there might be for more efficient, effective and imaginative services.

The sponsor body is ambitious, and Parliament should be too. From much of the work the sponsor body has done so far in talking to many Members and staff, it is quite clear that there is a lot we could do right now. We do not have to wait for restoration and renewal, but we are so conservative that we never change anything. Many of the questions raised by Members and staff about restoration and renewal are about not the building work itself but how the building will be used. That should be in the hands of noble Lords and the Administration, not the shadow sponsor body.

We have heard a lot about Caroline Shenton’s book, and she gave us a copy when we started. The previous Clerk of the House of Commons commented that Barry needed a sponsor body. I am sure that may be right, but we must be realistic that the sponsor body itself is not a magic bullet. Parliament has a responsibility to be ambitious and to make this work. Parliamentary oversight of the work after the event is important, but the real value lies in engagement before the decisions are made, really understanding the potential consequences of particular options and aspirations and guiding the sponsor body accordingly.

The approach taken in the Bill envisages key milestones in the project which require parliamentary approval and an estimates committee with financial oversight powers. There will be a serious focus on communications between the sponsor body and Parliament, but we need to give more thought to how that will work the other way round: how Parliament is going to communicate with the sponsor body. There is potentially a very important role for the Deputy Speaker, the Services Committee chaired by the noble Lord, Lord Laming, and the arts and heritage committee. Then there will be the usual mechanism of debates and questions, all of which will play an important part. The sponsor body has established a set of key strategic objectives, which include health and safety, security, accessibility, heritage, effective working and value for money. Very few people would disagree with any of them. The job of the sponsor body is to commission a project that delivers as many of them as possible, but there will be points where Parliament will have choices to make. They may be difficult choices, and Parliament will need to be very clear about where its priorities lie.

Parliamentary Buildings (Restoration and Renewal) Bill Debate

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Parliamentary Buildings (Restoration and Renewal) Bill

Baroness Scott of Needham Market Excerpts
Lord Adonis Portrait Lord Adonis
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My Lords, I have played no part in previous deliberations on the location of the Holocaust memorial. I have listened to the discussions very much for the first time. I say at the outset that I understand some of the points that the noble Lord, Lord Cormack, has made. I also strongly identify with the points that the noble Lord, Lord Polak, has made. What is unacceptable about this amendment is that something as big as the location of the Holocaust memorial is not being decided by a planning authority, but by a back-door route as an amendment to this legislation. This is a national memorial at the heart of London.

By the way, it has taken a long time to set this up. It should have been set up a generation ago, but, as this is a national memorial, it is of such importance that Parliament should decide, and on an express vote. If this is still unresolved—and, from listening to the debate, perhaps the Leader will tell us that it is more resolved than appears—there should be a procedure for Parliament to decide on the location, on a positive vote of both Houses, taking account of all the issues, including those which have been raised on security and accessibility, and on the aesthetic elements by the noble Lord, Lord Carlile. What he said about the Berlin memorial was interesting. This is a hugely important decision that the nation should take, from looking at what other nations have done with their memorials and how ours matches up.

If I have understood the situation correctly, construction is not going to start imminently. It sounds unlikely, given the other work that is going to happen on the site. Perhaps the noble Lord will correct me but, if that is the case, Parliament should decide what happens with this memorial. We should not leave it to Westminster City Council, by using an amendment to the Bill in this indirect way.

Baroness Scott of Needham Market Portrait Baroness Scott of Needham Market (LD)
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My Lords, I am participating in this debate as one of the four Members of your Lordships’ House on the shadow sponsor body. I speak from that perspective, but I am not speaking for them. I hope that distinction is clear. I am certainly not commenting on the location, or desirability or otherwise, of the Holocaust memorial. I want to reflect on what this debate shows about the extent of the powers of the shadow sponsor body. As far as I can tell, there is no real master plan for the whole world heritage site. Decisions are made in a slightly piecemeal way, involving major players such as the city council and so on, but in so far as there is co-ordination between them, it has always been the authorities of both Houses of Parliament who do it. If under this amendment that locus was taken away from the parliamentary authorities and handed to the shadow sponsor board, I suggest your Lordships would need to reflect on that.

The role of the shadow sponsor body is, fundamentally, to do what Parliament instructs. Therefore, if Parliament wanted us to take on this role, we would obey. However, as a parliamentarian, I would be quite nervous about handing over an important contribution to the overall planning process to the shadow sponsor body, which has been set up for an entirely different purpose: delivering the restoration and renewal of the fabric of this building.

The noble Lord, Lord Cormack, is a thoughtful person who might take away that point and reflect on it, because it is entirely possible for the thrust of his arguments to be fulfilled, but perhaps not by the shadow sponsor body. In many ways, the amendment tabled and spoken to by the noble Baroness, Lady Stowell, is another example—it will not be the only one today—of an interesting relationship between the work of the sponsor body and that of the parliamentary authorities. For me, as both a member of that body and a parliamentarian, what is important is clarity. It is less about who exactly is doing what than being absolutely clear about who is doing it, so that, as decisions are made, we know how they have been made and by whom. The lines between some responsibilities are a little blurred, which makes it quite difficult for us.

We need to be careful not to use this Bill in a way that muddies those waters and makes it less clear where such responsibilities lie. At the end of the day, the shadow sponsor body and the sponsor body when it becomes substantive have their role to play, but the parliamentary authorities and Members of Parliament will also continue to have theirs.

Lord Berkeley Portrait Lord Berkeley (Lab)
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My Lords, the noble Baroness said that the sponsor board was set up to manage the renewal of the Parliament building, but Clause 1(3)—we have talked about it many times—covers all the buildings that Parliament might sit in, even temporarily. I think that the noble Baroness, Lady Stowell, is concerned about the possible management roles of, and interaction between, the different organisations, as are many of us. It would be useful if the noble Baroness, Lady Scott, could clarify that.

Baroness Scott of Needham Market Portrait Baroness Scott of Needham Market
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I am very pleased to. This is something of a moving picture. When the shadow sponsor body was first set up, it was not envisaged that it would have management of the Northern Estate programme, which has emerged. The Bill provides a framework in which Parliament could decide—to be honest—to ask the shadow sponsor body to do anything it liked, but just because it can does not mean that it should. There has to be reflection always on whether a particular task really sits within the skills and parameters of the sponsor body, which is why I have some concerns about the amendment effectively asking the shadow sponsor body to engage in the planning process on behalf of Parliament. If Parliament wants that, we will do it, but I am a little nervous about it and think that role sits more comfortably with the House authorities.

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Baroness Altmann Portrait Baroness Altmann
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I understand the noble Baroness’s concerns, but I do not think there is a causal connection between memorials sited in other places and the aims of this particular memorial, and what it is intended to symbolise. The trend towards Holocaust denial, revisionism and the rise of anti-Semitism and intolerance, even permeating, it seems, mainstream political discourse in this country and elsewhere, is a frightening reminder of the very reason why the memorial should be built precisely where it is currently planned. As we have heard in your Lordships’ House today, the memorial has many opponents and I understand the concerns raised, but I urge noble Lords to consider the fundamentally important reasons for it to be sited next to our Parliament.

Baroness Scott of Needham Market Portrait Baroness Scott of Needham Market
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Would the noble Baroness and other noble Lords accept that this is not fundamentally a debate about the desirability or the location of this? I genuinely recognise all the passions that people feel, but this amendment is about the extent to which the shadow sponsor body should act to engage with the planning authority.

Baroness Altmann Portrait Baroness Altmann
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I understand the point being made, but I think it is important that alternative views are expressed, having heard so many noble Lords who have put their perspective very powerfully. Of course, the noble Baroness is right—

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Finally, Amendment 16A is just an attempt to remind us all that there will be those who say, “Don’t put a water spray or mist system in this building. It’s a special building and it might affect the fabric and the pictures”. I remind your Lordships that, if this building catches fire, that too will affect the pictures and the fabric, because, as we all know, much of this building, including the roof, is timber. Therefore, it is good to listen to the experts in heritage, but the most important thing is to make sure that this building is preserved. I beg to move.
Baroness Scott of Needham Market Portrait Baroness Scott of Needham Market
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My Lords, I want to make some brief comments. I start by reminding noble Lords that the shadow sponsor body sets six key strategic priorities in its publication about restoration and renewal produced in the spring—I know that everyone will have read it avidly and memorised it. The very first point in the very first block of priorities concerns fire—the risk of fire in the restored Palace and also during the restoration. Therefore, it is very much in the minds of the sponsor body, as your Lordships would expect.

The noble Lord’s point about evacuation was very interesting. My initial thought was that it really was not anything to do with the shadow sponsor body. It is an operational matter and something that we ought to do. Most of us, ever since being at school, have experienced fire drills. I thought I would be saying that this was a matter for the House, but the noble Lord made a more fundamental point about how much we do not know about how people use this place. One thing that the shadow sponsor body has found in its work is that people do not necessarily react as you would expect them to, so it is a very real point. However, I stand by my initial view that it is for the House authorities and not the shadow sponsor body to sort out the evacuation drill.

I hope that the noble Lord wants not to put on the face of the Bill a specific and technical response to fire but, rather, to probe whether we are taking it seriously. Having said that I am not speaking on behalf of the sponsor body, I know that we would be very keen to work with the noble Lord on this matter. Your Lordships will be aware that we have done a lot of work with Members on disability access issues, for example, and will be doing so on other matters, so I am very happy to talk to him about that.

His question about fire and heritage gives rise to a fundamental point, which is that noble Lords have many different priorities. Some say that heritage takes precedence and others say that accessibility does. I think that making something a number one priority above everything else on the face of the Bill would probably make life quite difficult later. There will be a point when the House has to make has to make these decisions. The shadow sponsor body, working with the designers, will put forward a whole range of propositions but it will be for the House to work through what it chooses to prioritise. Therefore, putting things on the face of the Bill that constrain that prioritisation could mean that Parliament has fewer choices when it comes to make a decision.

Lord Stunell Portrait Lord Stunell (LD)
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I do not want to comment on this from the point of view of a member of the sponsor body, because I certainly am not. I was a member of the Joint Committee that reviewed the legislation but I am not speaking from that point of view either. I am speaking as somebody who, in his professional life before entering the world of politics, supervised construction projects. Indeed, I was supervising a project when the people adapting the sprinkler system with welding equipment set fire to the roof and the building burned down. Therefore, I am very well apprised of the risks and I think that the noble Lord has done us all a favour by raising them in the way that he has.

I want to comment in particular on the specific technical solution that the noble Lord has put forward. I think he will recognise that this project’s construction phase will last for at least another 10 and probably 15 years. Mist sprinkling had not even been invented 10 or 15 years ago, so we need to be very well aware that what technology will deliver now might be completely different from what it is appropriate to deliver later. Therefore, I very much hope that he will make allowances for the specific point that my noble friend has raised and ensure that, whatever discussions take place, we do not lock ourselves into a technical solution that becomes outdated and irrelevant.

Parliamentary Buildings (Restoration and Renewal) Bill Debate

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Parliamentary Buildings (Restoration and Renewal) Bill

Baroness Scott of Needham Market Excerpts
Committee: 1st sitting (Hansard - continued): House of Lords
Monday 22nd July 2019

(4 years, 10 months ago)

Lords Chamber
Read Full debate Parliamentary Buildings (Restoration and Renewal) Act 2019 Read Hansard Text Read Debate Ministerial Extracts Amendment Paper: HL Bill 187-I(Rev) Revised marshalled list for Committee (PDF) - (19 Jul 2019)
Tonight, I just want to put on record that, yes, there are 1,100 rooms and, apparently, 65 levels—I presume they mean steps as there are certainly not 65 floors in this place—but they will be accessible.
Baroness Scott of Needham Market Portrait Baroness Scott of Needham Market (LD)
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If I may help with that, there are apparently 65 changes of level; so, not 65 steps but 65 places where the levels in the House change. I do not know if that helps.

Parliamentary Buildings (Restoration and Renewal) Bill Debate

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Parliamentary Buildings (Restoration and Renewal) Bill

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Report stage (Hansard): House of Lords
Tuesday 3rd September 2019

(4 years, 8 months ago)

Lords Chamber
Read Full debate Parliamentary Buildings (Restoration and Renewal) Act 2019 Read Hansard Text Read Debate Ministerial Extracts Amendment Paper: HL Bill 196-I Marshalled list for Report (PDF) - (30 Aug 2019)
Baroness Scott of Needham Market Portrait Baroness Scott of Needham Market (LD)
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My Lords, I will add my thanks to all those who have worked during August to come up with a solution that meets not just the needs of those moving the amendments but the sentiments that were expressed during the debate. As a member of the shadow sponsor body, I think that this gives some clarity about the wishes of the House and the responsibilities of the sponsor body when it gets its substantive form.

Right from the beginning, outreach and education have been an absolute priority for the sponsor body. I assure the noble Earl that we have had a lot of discussions with the education and outreach department already, and I assure the noble Lord, Lord Norton, that flexibility is one of the key things that we are thinking about in design. Obviously not every room in the Palace can be entirely flexible—there are too many constraints, particularly of heritage, for that—but one of our overall objectives will be to end up with a much more flexible space because, as the noble Lord said, we simply cannot predict where we are going to be in future.

The shadow sponsor body has always felt, as the noble Lord, Lord Blunkett, has previously so passionately described, that the renewal of Parliament is not just about the building—that is extremely important to us. When we think about overall renewal, some of the issues are matters of operation—about how we do things—some are procedural and some are cultural. The Houses of Parliament are extremely conservative organisations that are quite resistant to change, so we have to accept that there is also cultural thinking.

A lot of these matters need attention from Parliament. The noble Lord, Lord Blunkett, was right to talk about the need for close working between the shadow sponsor body—the sponsor body, going forward—and the rest of Parliament, and how we do these things together. It is certainly not for the sponsor body to start telling Parliament what its procedures should look like and so on—so there is very much a need for close working on that.

My final point is that it has become clear to me, having chaired a number of sessions—particularly on the question of accessibility, but the point is wider—that there is an awful lot that we could do now. We do not have to wait for the physical restoration of this building. I urge the House to find ways of exploring some of the things that could be done right now to make the building more accessible—and I mean accessible in its full sense in terms of the language that we use and the way that people engage with this place—while we wait for more tangible physical accessibility improvements further down the road.

We need to think about how Parliament creates the space to think about those things when there is so much else going on. If Parliament is to come through what is a particularly torrid time at the moment, we really must give some attention to these matters.

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Baroness Wheeler Portrait Baroness Wheeler
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My Lords, this is an important amendment in the name of my noble friend Lady Smith. It aims for us to learn the lessons of the past and ensure that we have the necessary long-term plans and steps in place after the new building has been completed and handed back to Parliament to facilitate its ongoing and future maintenance and improvement.

Amendment 7 takes the Minister at his word in Committee, when this issue was raised by us and a number of noble Lords. Our original proposal was to incorporate future-proofing recommendations under the sponsor body’s reporting requirements in Schedule 1, but this amendment follows the Minister’s suggestion that it could better placed in Clause 6 as part of the parliamentary relationship agreement and that recommendations on the future maintenance of the Palace over the longer term be part of the hand-back arrangements.

I thank the Minister and the Bill team for their helpful discussions and reassurances since Committee, particularly in relation to the sponsor body’s reporting processes and business case development. Obviously, we recognise that the sponsor body will be abolished following the completion of the parliamentary works, so it is important that we have clarity now on exactly how future maintenance of and improvements to the Palace will be facilitated and taken forward. I understand that the latest view from the Government is that it should be included in the sponsor board business case summary and not that of the PRA. I look forward to the Minister’s confirmation of this. I would also be grateful if he would facilitate a meeting on this issue between the sponsor board and my noble friends so that we can be assured that effective future-proofing measures are a key part of the R&R programme.

Throughout this process, we have stressed that we must ensure that the estate does not fall into its current level of disrepair. We had 40 fires between 2008 and 2012; 4,000 windows need to be repaired or replaced; 40% of pipes, ducts and cables will be at critical or high risk of failure by next year; most building services will be at a high risk of failure by 2025; we rely on a sewage ejector system that is more than 130 years old; and asbestos can be found everywhere.

As we said in Committee, the can has been kicked down the road for far too long. While parliamentarians have not wanted to be seen spending money on themselves, inaction has come at a heavy price. We are now spending huge amounts of money on everyday maintenance and repair, and it has been estimated that every year of delay increases the cost of the works by £100 million. We must not get to a point again where the Palace is at risk of a catastrophic failure and the building can be described as no longer fit for purpose. Using the expertise gathered by the sponsor body, it would be of great benefit for the sponsor body to produce recommendations on long-term maintenance—ideally on five-year, 10-year and 20-year plans which can be reviewed. Making specific safeguards now will save us money, save this building and save future parliamentarians from facing a similarly dire situation in a few decades’ time. I beg to move.

Baroness Scott of Needham Market Portrait Baroness Scott of Needham Market
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My Lords, I am sure that the sponsor body would be happy to meet the noble Baroness and her colleagues—indeed, any noble Lord on any matter relating to this programme. I may regret saying that, but it is important that the shadow sponsor body and the sponsor body are as open and receptive to Members as it is possible to be. I also give the assurance that future-proofing the work is very much part of the design brief that the shadow sponsor body will be working towards. Anyone who has ever spoken to any of the contractors trying to do the work in this place will know that one of their biggest problems is simply getting access to things—they have all been buried and hidden underneath more modern work. Given this opportunity to take it all out and start again, we would certainly expect one of the outcomes to be the facilitation of future work, be it ongoing maintenance or larger jobs that may need doing in 50 or 60 years.

Earl Howe Portrait Earl Howe
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My Lords, I am most grateful to the noble Baroness, Lady Wheeler, for speaking to this amendment, which, as she made clear, provides that the parliamentary relationship agreement may include provision about recommendations from the sponsor body for the future maintenance of the Palace of Westminster over the longer term after completion of the works.

Let me say straightaway that I agree it is important that, after completion of the parliamentary building works, the Palace of Westminster is maintained for the future and does not fall back into its current state of disrepair. Having said that, I think that there are other mechanisms better suited to achieving what the noble Baroness is seeking to achieve than an amendment to this Bill. I would go further and say that this amendment is not at all necessary. I hope I can provide the House with sufficient reassurance on that point.

This amendment places a provision in the Bill that the parliamentary relationship agreement may require the sponsor body to provide recommendations for future maintenance of the Palace. The contents of this agreement will be for the sponsor body and corporate officers of both Houses to determine. The overarching reassurance I can give about the future maintenance of the Palace over the long term is that this is not at all an afterthought. There are already several mechanisms in place that will shape such maintenance.

First, as I am sure the noble Baroness appreciates, it would not be the sponsor body itself which would be undertaking future maintenance of the Palace. As noble Lords will be aware, it is likely that the sponsor body will be abolished following completion of the parliamentary building works, given that the purpose of the Bill and the bodies it establishes is simply to complete the parliamentary building works—that is, the restoration and renewal of the Palace of Westminster.

That said, the Bill enables the sponsor body to work with the parliamentary authorities to put forward recommendations and practices to ensure that a robust maintenance plan is established for the future. Here I direct noble Lords’ attention to Clause 2(2)(h) of the Bill, which places a duty on the sponsor body,

“to deal with matters relating to completion of the Parliamentary building works, including the making of arrangements for the handing over of the buildings to which those works relate”.

It is common practice with major construction works where long-term maintenance is envisaged for maintenance teams to work alongside the construction engineers in the final stages of the project when major infrastructure is being commissioned. This ensures that a thorough understanding of operating and maintaining the installed systems is provided for. Incidentally, I understand that this kind of training and familiarisation could well extend over the final year of the project.

Therefore, before the sponsor body is abolished and as part of the duty set out in Clause 2(2)(h), the sponsor body may wish to consider training House maintenance staff to ensure they are fully briefed on the new equipment and assist in developing appropriate plans to ensure that, as much as possible, the Palace is appropriately maintained in the future. As it is envisaged that the sponsor body would not be responsible for future systems, it is likely that it would work closely with the House administrations as part of the training on new systems and formulating future plans.

In terms of monitoring the future maintenance of the Palace after it has been handed back to Parliament, House authorities could provide updates on ongoing maintenance of the Palace through the appropriate domestic committees. In addition to Clause 2(2)(h), the parliamentary relationship agreement—the PRA—could also further outline what is expected in terms of future training. The PRA is expected to include an agreement between the sponsor body and Parliament about the process for handing the completed works back at the end of the programme, before the sponsor body is abolished. This would likely include further details regarding the training on the matters I outlined a second ago. However, as I said, Clause 2(2)(h) is crucial in dealing with this matter, given that the sponsor body is likely to be abolished following completion of the works, thus limiting the means to enforce any of the obligations in the PRA.

I said that future maintenance is not at all an afterthought. The shadow sponsor body has already demonstrated that it is thinking about the future maintenance of the Palace. Through the publication of the vision and strategic themes document, the shadow sponsor body has already committed to taking account of the need to deliver an outcome which provides an effective future maintenance solution for the Palace. This document has already been approved by both House commissions and published on the restoration and renewal website. Among other points, the document states that the sponsor body must:

“Deliver a refurbishment programme that minimises but also facilitates future maintenance and improvement”,


by delivering “operational efficiency and longevity”. Secondly, it states that there must be a focus to:

“Optimise operating and capital costs through a focus on whole-life costing; and achieve operating cost targets”.


Whole-life costing means that decisions must be taken based not solely on capital costs but on the sum of those, plus the costs of operation and maintenance over the whole of the operational life. In essence, this means minimising the sum of capital and operating costs averaged over the lifetime of the installation.

I mentioned mechanisms plural. The second point for noble Lords to bear in mind is that the future maintenance of the Palace will also form part of the outline business case brought before Parliament for approval. Importantly, the outline business case will be developed in line with the principles of Her Majesty’s Treasury’s Green Book, which require that the costing is done on a whole-life basis. This includes maintenance over any future timeframes as appropriate, which may of course differ between different aspects.

It might be helpful if I explain that, in following the HMT Green Book principles, the business case will adopt a five-case methodology to provide decision-makers with a framework for structured thinking. The cases are as follows: strategic, economic, commercial, financial and management. The consideration of whole-life costs is a fundamental focus of the financial case and is a critical input for the economic appraisal in the economic case. As I have mentioned in previous debates on the Bill, the shadow sponsor body has already given the assurance that the outline business case it prepares will follow the Green Book principles, thus taking this matter into account. Therefore, the requirement and cost of future maintenance will be a consideration during the design stage of the programme, which will require approval from noble Lords.

Thirdly, the Bill already permits the sponsor body to make recommendations for the future maintenance of the Palace. It could do so as part of the reports that it produces, relating to the progress and completion of the parliamentary building works under paragraph 27 of Schedule 1 to the Bill, which must be laid before Parliament and published. I hope that the noble Baroness will agree that the combination of the mechanisms that are already in place to address the future maintenance of the Palace makes her amendment unnecessary. I am sure that, if she wants to discuss this matter further—the noble Baroness, Lady Scott, helpfully indicated this—members of the shadow sponsor body would be more than willing to engage with her.

In both Houses, we have outlined throughout the course of the Bill that, at its core, its key aim is to secure the Palace of Westminster for future generations. The process of restoration and renewal offers a great number of opportunities in which we as Members will be able to influence and prioritise what we want the outcomes to be. On that basis, I hope that the noble Baroness will be content to withdraw the amendment.