Parliamentary Buildings (Restoration and Renewal) Bill

Earl Howe Excerpts

2nd reading (Hansard): House of Lords
Monday 8th July 2019 Lords Chamber

[The Minister of State, Ministry of Defence (Earl Howe) (Con)]

My Lords, I thank all noble Lords who contributed to this high-quality and thoughtful debate. As my noble friend the Leader remarked, the Bill has been a long time coming—too long, as I suspect we all agree. Although the Bill is with us at last, many uncertainties remain: how the restoration and renewal works will be undertaken in practice; how they will balance and reconcile the different imperatives that we all care about; and what the works will mean for Members of both Houses and the continued functioning of Parliament. These questions admit different opinions depending on your perspective. Although I will shortly respond to the issues of this kind raised by noble Lords, they are essentially debates for another day.

Meanwhile, we should be in no doubt as to the importance of what the Bill is here to do. It puts in place a governance structure to ensure that a professional programme of work can be undertaken. The urgency of this task cannot be underestimated. I respectfully but firmly disagree with the noble Lord, Lord Foulkes, that this is a case of “make do and mend”. Earlier, we heard about the state of disrepair that this place now finds itself in, with falling masonry, mechanical and electrical faults, asbestos and other issues seriously affecting the day-to-day operation and safety of the building. Anyone who has toured the basement can see that we face a major restoration programme.

As has been said many times, this is a parliamentary project. The powerful contributions to the debate testify to our strong feelings on the issues before us; they certainly underscore how incredibly important it is that we get on with the job. The bottom line is that very significant work must be done to the fabric of this place. We must take the opportunity that the Bill provides to ensure that, pace the noble Lord, Lord Adonis, the Palace of Westminster can remain the seat of the United Kingdom’s Parliament for generations to come.

Let me address some specific points. First, on the amendments passed in the Commons and the others to be tabled in Committee, we heard earlier today from my noble friend the Leader about the Bill’s smooth passage in the other place as a result of the collaborative working between government and parliamentarians. The Bill reflects that, as cannot be said too often, this is a parliamentary project. The Government have listened to, and taken on board, the views and concerns of Members. That is why the amendments on the need for educational facilities, and on the transfer of external members of the shadow sponsor body to the sponsor body, were assisted and supported by the Government, and passed on Report in the Commons.

As it was the clear will of the House of the Commons, the Government also agreed at Commons Report stage to assist the tabling of two amendments in the House of Lords, one relating to heritage and the other to reporting. As a grade 1 listed building and part of a UNESCO world heritage site, the outstanding architectural heritage of the Palace would always have been a consideration for the sponsor body. We therefore did not deem a reference to heritage in the Bill necessary. However, we have heard from a number of noble Lords —notably, the noble Lord, Lord Carter, the noble Earl, Lord Devon, and my noble friends Lord Inglewood and Lord Lingfield—that the Palace’s heritage and its high-quality conservation are of central concern. As the noble Baroness, Lady Andrews, rightly emphasised, parliamentarians and heritage bodies have made their views on the matter clear, and we have recognised the importance of those concerns. An amendment will therefore be tabled in Committee that I hope will command support.

The Government also agreed to assist a robust amendment on the reporting of contracts and the size and locations of the companies concerned. There is already a requirement for the sponsor body to report on the carrying out and progress of the parliamentary buildings work. However, we will also require reporting on the size and location of the companies contracted to.

Report stage in the House of Commons also resulted in a call for amendments on the corporate social responsibility of contracted companies and for the economic benefits of the works to be spread across the UK. The Government opposed these amendments, but since they were passed in the House of Commons we recognise that their spirit should be reflected in the Bill. We will therefore work with parliamentary counsel and Members to ensure the amendments are worded appropriately.

An amendment to spread the economic benefits of the works across the nations and regions of the UK was passed in the Commons, as I mentioned. The noble and learned Lord, Lord Hope, referred to this. The Government fully support the principle that the benefits should be shared across the UK, but we identified some concerns with the wording of this amendment in relation to procurement law. We will therefore work with parliamentary counsel to ensure the amendment is appropriately worded, as we will with the amendment on corporate social responsibility. As with all the amendments I have spoken about, we will ensure that the spirit of the amendment approved by the other place is retained. The role of government is to assist Parliament in the passage of this Bill through both Houses. The project itself is for Parliament.

I turn next to specific questions asked about the provisions of the Bill. My noble friend Lady Stowell asked about responsibility for other estates projects on the Parliamentary Estate. At present, the R&R programme is responsible only for refurbishing the Palace and for the QEII Centre as a decent location for the Lords. It is expected that in due course, following designation by both House commissions, the R&R programme will also include the Northern Estate programme. Provision to allow for this is made in Clause 1 of the Bill. At the moment, no other current parliamentary estates programmes are expected to come under R&R. Again, however, Clause 1 of the Bill allows this to happen if both commissions, the sponsor body and the delivery authority agree.

The noble and learned Lord, Lord Hope, asked about the mechanisms for dispute resolution between any of the proposed bodies. It will be up to the commissions of both Houses to agree workable arrangements for the resolution of otherwise intractable disagreements. Work on this will be taken forward soon, and its importance is clear. I add only that the programme delivery agreement will cover how disputes between the sponsor body and delivery authority during the works are to be resolved.

The noble Lord, Lord Blunkett, my noble friend Lady Byford, the noble Baroness, Lady Smith, and others emphasised the need for proper disabled access to and within the building. Clause 2(4) states:

“In exercising its functions, the Sponsor Body must have regard to … the need to ensure that … any place in which either House of Parliament is located while the Parliamentary building works are carried out, and … the Palace of Westminster (after completion of those works), are accessible to people with disabilities”.


I agree that it is important that the sponsor body and delivery authority appreciate that we expect disabled access to go beyond visitors, staff, Peers and MPs entering the Parliamentary Estate. It is worth mentioning that the sponsor body and delivery authority will need to comply with any legal obligation, such as the Equality Act 2010, when considering the provision of disabled access. I am pleased that the shadow sponsor body, to whose assiduous work I pay tribute, has specified that improving access forms part of its vision and strategic themes for the works. In fact, it has specified that the restored Palace will provide exemplary standards of access for everyone.

The noble Lord, Lord Blunkett, my noble friends Lady Byford and Lord Bethell and others stressed the importance of educational outreach facilities. We all recognise the will of the other place in amending Clause 2(4)(g) in the Bill so that the provision of educational and other facilities in the Palace after completion of the works was a “need” rather than a desirability. We have the opportunity through R&R to create a legacy in educational facilities. As the noble Lord, Lord Newby, pointed out, better educational facilities will allow schoolchildren who visit the Palace to have a more interactive engagement with Parliament and democracy. This could be achieved by using the new Chamber in Richmond House as an educational facility. I was taken with the proposal made by my noble friend Lord Bethell that we should have ambitious targets for increasing the number of visitors to the Palace. Of course, it is for Parliament—not the sponsor body—to promote Parliament through outreach. Parliament has a number of initiatives in this area, including visits to schools, and there is an opportunity to think about those activities also.

This leads into the whole question raised by the noble Lord, Lord Blunkett, about renewal and how we define it. I am sure we each have different views on what renewal means. That is why it is so important that parliamentarians have the opportunity to engage with R&R and the scope of the work. I completely agree with noble Lords who have argued that the programme provides a number of opportunities; for example, improvements to the Palace should enable an increase in the number of visitors and an even better experience for visitors. I am sure we also all want to see improvements to the accessibility of the Palace as part of the work. That includes not just lifts and ramps but acoustics, the increased use of technology and, as I have just mentioned, better educational facilities. I would also like to see proper consideration be given to how space is used and whether the sponsor body can come up with innovative solutions to increase the available space, without impacting on the heritage of the Palace.

The noble Lord, Lord Berkeley, referred to the importance of fire safety. I agree that this is of paramount importance, and indeed it is one of the strongest arguments for getting on with R&R. As he will know, until the Palace is handed over to the sponsor body, the House authorities are responsible for fire safety. I am aware that the noble Lord raised his concerns in the Chamber on 25 April in the aftermath of the Notre Dame fire. At that time, the chair of the Services Committee, the noble Lord, Lord Laming, went into some detail to explain what precautions the House authorities have put in place to protect the roofs. The noble Lord will no doubt remember what the noble Lord, Lord Laming, said on that occasion.

My noble friend Lord Haselhurst advocated for better access to Westminster Hall and the Elizabeth Tower during the works. Analysis in 2017 found that any continued use of Westminster Hall or its surrounding areas by Members and/or the public would be highly disruptive and costly for no additional quantifiable benefit. The costs would be connected to maintaining a secure perimeter in close proximity to construction works and the additional cost to construction from managing a complex, partially occupied site. However, the feasibility study conducted by the R&R programme in 2017 found that the additional cost of maintaining access to the Elizabeth Tower during the R&R programme for Members’ pre-booked tour groups would be minimal, since the site boundary could be established to the south of the tower, allowing access through Portcullis House. However, that remains a matter for the sponsor body and Parliament.

The noble Lord, Lord Newby, advocated for the opportunity for SMEs to be part of the restoration and renewal works. Smaller businesses will have the opportunity to bid to be part of the works. As the noble Lord will know, that is already happening with the encaustic tile conservation project and work on the Elizabeth Tower. Again, it is ultimately a matter for the sponsor body to determine how best to engage SMEs in the forthcoming work, and we have encouraged the programme to give thought to that.

The noble and learned Lord, Lord Wallace of Tankerness, spoke about the opportunity to promote apprenticeships, an issue also cogently argued by my noble friend Lord Lingfield. Our response to the pre-legislative Joint Committee noted that we very much encourage the sponsor body to consider how it can share the employment and apprenticeship benefits of R&R across the UK. The R&R programme has taken steps to learn from other programmes about how to plan for successful apprenticeship and skills development programmes, and the shadow sponsor body has committed for the programme to provide for the development of national construction and craft skills.

Let me turn briefly, if I may, to the decant, which I completely understand is of huge importance to many noble Lords. The noble Lord, Lord Berkeley, asked about the choice of the QEII conference centre as the location for the temporary decant of the House of Lords. The QEII Centre is the preferred location for the Lords decant, in line with the recommendation by the Joint Committee on the Palace of Westminster in 2016. That recommendation was agreed by the House of Lords Commission in September 2018, subject to further feasibility work being undertaken.

Underlying that decision was a lot of preparatory effort. The restoration and renewal programme team carried out work with the government property unit to assess the suitability of sites on the government estate. One option involved use of the courtyard of the Foreign and Commonwealth Office in King Charles Street. However, it was considered to be a suboptimal solution that would require further decant accommodation to be delivered over multiple locations and had space constraints around the Chamber.

The QEII Centre has a number of advantages as a decant option for the House of Lords. It would provide the best accommodation solution because it would reduce the need for accommodation across multiple sites. It is not a listed building and can be adapted to meet security requirements. As a government-owned space, it has fewer risks when compared to a commercially owned property. Last but not least, it presents opportunities for greater accessibility than we enjoy currently.

I acknowledge that the noble Lords, Lord Adonis and Lord Foulkes, and some other noble Lords, strongly believe that Parliament should be permanently relocated from Westminster and that we should, in consequence, turn the Palace into a museum. The first thing to do is remind noble Lords that the Motion passed by this House early last year was clear that both Houses will return to their historic Chambers as soon as possible after the restoration and renewal of the Palace. In accordance with the will of both Houses, that guarantee is incorporated into the Bill. By way of background, in 2012, Parliament commissioned a pre-feasibility study into the preliminary business case for R&R. The study considered that whole question and concluded that because,

“the geographical proximity of Parliament to Government is of significance … substantial additional costs would be incurred”.

[Lord Foulkes of Cumnock]

The noble Earl has been very helpful but he moved over the issue of the decant before I was able to ask him a question. I asked earlier about the position of the Library and of car parking during those 10 years, and he has not answered either question.

[Earl Howe]

All I can say is that those issues will be considered as part of the plan. I do not have a ready-made answer for the noble Lord on either question, but I would be the first to concede that they are of importance.

[Lord Foulkes of Cumnock]

When I went to the briefing meeting, the lady in charge of the shadow sponsor body did not have an answer either, and nor did she have an answer on security. There are a lot of unanswered questions.

Perhaps the noble Earl can help me with another question about relocation elsewhere. Earlier, the Leader of the House admitted that there was no costing of that alternative. Why was there no costing, at an early stage, of what is an obvious alternative proposal?

[Earl Howe]

The matters raised by the noble Lord will be part of the outline business case, so it is impossible to be specific. However, on costing, in October 2012, the House of Commons Commission, and at that time the House Committee in the Lords, considered the pre-feasibility study and decided:

“The report is a useful first analysis of the issues. However, the Commission has ruled out the option of constructing a brand new building away from Westminster and no further analysis will be undertaken of this option”.

[Lord Foulkes of Cumnock]

Why did it rule it out? I should have asked earlier. My noble friend Lady Smith chastised me earlier for being late to the issue. Why was it not considered? Why was it ruled out at such an early stage, without any costing, as the alternative?

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[Baroness Smith of Basildon]

I did not chastise my noble friend—I am surprised that he should think such a thing.

[Earl Howe]

It will be best if I write to the noble Lord on that point and copy in all noble Lords who have spoken so that everyone is clear about the extent to which this issue has been trawled over.

I suggest to the noble Lord, Lord Adonis, that the debate on this issue has effectively already happened. On his further point, even if a decision were taken to relocate Parliament outside London, it would still be necessary to restore and renew the Palace to ensure that its future is safeguarded. This would be required as part of our commitment to the Palace as part of the UNESCO world heritage site. Without accounting for inflation, the independent options appraisal suggests that the minimum that would need to be spent to maintain the Palace’s status as a world heritage site, and to replace or repair systems like for like, would be £3 billion. I will write to the noble Lord further on this issue as I have just been reminded that my time is up.

However, before concluding, perhaps I may emphasise my agreement with the points raised by the noble and learned Lord, Lord Wallace of Tankerness, the noble Lord, Lord Stunell, and others on the need for timely progress on these works. I will be happy to put further thoughts in writing on that point. Equally, I will be happy to write on the costs, concerns about which have rightly been raised, particularly by my noble friend Lord Cope and the noble Earl, Lord Devon. The governance arrangements that the Bill sets out can deliver the necessary restoration works and ensure value for money for the taxpayer. I shall be happy to explain why.

I will also write to the noble Lord, Lord Stunell, about why we disagreed with the recommendation of the Joint Committee to appoint a Treasury Minister to the sponsor body. I am also happy also write on the point raised by the noble Lord, Lord Newby, on the need to engage parliamentarians in the R&R proposals.

Other noble Lords, including the noble Lord, Lord Blunkett, my noble friend Lady Byford and the noble Baroness, Lady Smith, spoke about the importance of engaging the public. I agree that the public need a voice in this historic project. Indeed, the project provides an unparalleled opportunity to get the public engaged with Parliament and democracy throughout and by providing a lasting legacy. It is the role of Parliament to increase public understanding of its work. Nevertheless, the sponsor body should consider public understanding of Parliament when it engages the public on the R&R programme.

Turning finally and briefly to the Bill, it will ensure that a fit-for-purpose governance structure is in place that will deliver the restoration and renewal of the Palace. I look forward to the Bill’s future stages and to working with Peers across the House, as does my noble friend the Leader, first and foremost to make sure that we get the Bill right but also to maintain a sense of impetus in the parliamentary process. It is important that we progress the Bill in a timely fashion to establish the sponsor body and delivery authority so that the works for the restoration and renewal of the Palace can begin in earnest. I have no doubt that your Lordships, as always, will work to ensure that the Bill fulfils its objective, laying the groundwork for the building works that lie before us and thereby ensuring that we deliver to the nation a Palace fit for purpose and ready to be the home of Parliament for future generations. On that basis, I commend the Bill to the House.

Bill read a second time and committed to a Committee of the Whole House.

Parliamentary Buildings (Restoration and Renewal) Bill

Earl Howe Excerpts

Committee: 1st sitting (Hansard - continued): House of Lords
Monday 22nd July 2019 Lords Chamber

[Lord McNicol of West Kilbride (Lab)]

My Lords, I support the amendments of my noble friends Lord Blunkett and Lady Smith and that of the noble Lord, Lord Bethall.

A number of themes have emerged from the discussions over the past 50 minutes. The amendments were eloquently outlined by my noble friend Lord Blunkett and that set the tone for the rest of the debate on group five. There has not been a voice against the amendments and I would not like to be in the noble Earl’s place in trying to respond across the House.

The noble Lord, Lord Bethell, touched on the rebuilding of civic trust. He is absolutely correct. There is a misconception about the restoration and renewal project among those outside who do not know much about it that it is about us improving the place for the benefit of parliamentarians and spending large amounts of money in doing so. We all know that it is actually about maintaining the heart of our democracy and the benefits it brings as a centre of education and heritage.

A number of noble Lords spoke about education. I have been in the House only for a year and one thing I went straight into was working with the education and schools engagement team. For those who have not had that opportunity, I highly recommend it. The noble Lord, Lord Cormack, talked about reaching out to all secondary schools, but some of the most engaging conversations I have had have been with primary school children. My noble friend Lord Adonis is correct that not enough schools are coming into the House, and we should encourage that more. We should use this as an opportunity to reach out further; the sponsor body should have the ability to do that and should hold it at the forefront of its mind when thinking about what the Palace should look like once we go through this process. It should think about engagement with education and schools. That would be to all of our benefit.

There are other organisations across civil society, including the trade unions. To go right back, the Joint Committee’s recommendation was that the sponsor body should,

“promote public engagement and public understanding of Parliament”.

When this was in its infancy and being pulled together, there was talk of a public understanding of Parliament.

We all know what happens with large infrastructure projects—and this will be a large infrastructure project. Too often, sometimes for unforeseen reasons, they overrun in time and expenditure. Parliament will not have the time to do the work on this—there is a lot of other work that Parliament needs to do—so putting it in the Bill and adding it as a responsibility for the sponsor body will help us to deal with some of those issues. If we do not get out there and tell the story of restoration and renewal, we could see many of the criticisms and problems that have arisen with other large infrastructure projects.

To touch on another amendment, we should ensure that businesses across the UK benefit from the economic advantages that the project will bring. Some of the contracts should go out across the UK, and that should remain at the forefront of the sponsor body’s mind.

If my noble friend Lord Adonis gets his wish and we end up with a coffee shop in the Royal Gallery, I am more than happy to help out as the first barista. I support the amendments.

[The Minister of State, Ministry of Defence (Earl Howe) (Con)]

My Lords, I am most grateful to the noble Lord, Lord Blunkett, and my noble friend Lord Bethell for tabling these amendments. As has been clearly explained, they seek to require the sponsor body to promote public understanding of and engagement with the restoration and renewal programme. The amendments would also require the sponsor body to have regard to these matters and to develop a strategy for consulting the public.

The first thing for me to say is this: the public will absolutely and undoubtedly want to understand how the restoration and renewal of the Palace is progressing and what it means for them. That is exactly why the shadow sponsor body is already engaging with the public on the restoration and renewal of the Palace of Westminster. It is doing that because one of its main strategic priorities is to:

“Open up the Houses of Parliament, improve access and encourage a wider participation in the work of Parliament”.


Those are exactly the things that noble Lords have been advocating. That priority is not just about filling the Public Gallery. It is very much about securing public buy-in to the work of Parliament, and you cannot do that without making the public aware of the biggest thing to happen to this building for 180 years: the R&R programme.

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[Lord Berkeley]

I am a bit confused because the Minister said that accepting my noble friend’s amendment would divert the sponsor body’s activity from the main activity, which is to build a new Palace, but he also said that it is doing it anyway. If it is doing it anyway, the amendment is surely all right.

[Earl Howe]

The point I was seeking to make is that if you set out in the Bill something that looks quite distinct and separate from the main task that the sponsor body has before it, you risk distracting it. What we are saying to the sponsor body is, “Yes, public engagement is vital, you are already doing it, so you should do it in the best way you can because you know best how to deliver R&R”. That is the position I come from. Therefore, there is no need to change the wording of the Bill. We should not be frightened of leaving the Bill as it is because we know that the sponsor body has its heart in the right place in a way that reflects exactly what noble Lords have been talking about this evening.

The restoration and renewal of the Palace should increase the number of visitors and see that visitors have an even better experience. I absolutely agree that R&R also provides the opportunity to re-engage the public in how democracy functions in the UK. The programme will develop better educational facilities, and it has been suggested that the additional chamber in Richmond House can be used to engage schoolchildren in our democratic process. That would be added value from the R&R process.

I just want to say something about building in a statutory duty to consult. I have talked about the need to avoid being over-prescriptive but, over and above that, the Government are concerned that placing a statutory duty on the sponsor body to consult the public, as prescribed in the amendments tabled by my noble friend Lord Bethell, is a particularly onerous requirement. Public engagement, as I have said, is essential for the works to succeed, but a duty to consult, I would strongly argue, would divert resource and time from the essential job at hand, which is to formulate proposals on the design, cost and timing of the works for parliamentary approval.

Let me turn briefly to Amendment 6, tabled by the noble Lord, Lord Blunkett, requiring the sponsor body to have regard to non-cashable benefits when assessing whether the programme delivers value for money. Clause 2(4) (b) to (h) contains a wide range of non-monetary benefits to which the sponsor body must have regard. They include safety and security, the environment, accessibility, educational facilities and the spread of opportunities to secure economic or other benefits across the UK. These benefits, which are, of course, important, have got to be balanced against the need to ensure that the works represent good value for money, as required under Clause 2(4)(a).

Value for money is core to the programme, and we consider that that has to remain explicit in the Bill. If we go on adding other non-monetary matters to Clause 2(4)(a), we run the distinct risk of watering down the explicit imperative of achieving value for money for the works, which is something that the Bill as drafted ensures the sponsor body must have regard to. Therefore, I think that the amendment of the noble Lord, Lord Blunkett, would be detrimental to the Bill.

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Moved by

[Earl Howe]

8: Clause 2, page 3, line 5, at end insert—
“(ga) the special architectural, archaeological and historical significance of the Palace of Westminster;”

[Earl Howe]

My Lords, I beg to move Amendment 8 in the name of my noble friend Lady Evans of Bowes Park. Noble Lords will be aware that Members in the other place considered an amendment that proposed that the sponsor body should have regard to the need to conserve and sustain the outstanding architectural and historical significance of the Palace of Westminster, including the outstanding universal value of the world heritage site.

There is no disagreement on the Government’s part about the sentiment underlying this. We agree that the works undertaken during R&R will need to ensure that the architectural, archaeological and historical significance of the Palace of Westminster is preserved for future generations. Originally, as I explained at Second Reading, we were of the view that the best way of achieving this was through the existing planning processes, which will be legally bound to safeguard the grade 1 listed status of the building. We have also been cautious about the idea of including the UNESCO heritage status of the Palace of Westminster in the Bill, given that this designation also covers Westminster Abbey and St Margaret’s Church.

Nevertheless, we recognise that there is support in both Houses for the Bill to specify that the sponsor body should have regard to heritage. Because of that, the Government committed in the other place to bring forward an amendment on heritage in Committee. We have therefore tabled this amendment, which we consider strikes the right balance between the preservation and protection of the Palace’s heritage, and the need to deliver the renovations and accessibility modifications that would improve the functionality of the Palace.

The Government have been grateful for the opportunity to discuss this approach with a number of noble Lords, including my noble friends Lord Inglewood and Lord Cormack, the noble Baronesses, Lady Scott of Needham Market and Lady Andrews, and the noble Earl, Lord Devon. I am genuinely pleased that all the noble Lords we engaged with supported the drafting.

The purpose of the restoration and renewal programme is to secure the Palace, and restore and renew it for future generations. The heritage of the Palace is central to this, so this amendment will set into the Bill a duty on the sponsor body to have regard to the special architectural, archaeological and historical significance of the Palace of Westminster. This is one of a number of matters for the sponsor body to have regard to, so will need to be considered alongside others, such as disabled access. In that sense, it seeks to ensure that the Bill strikes the balance between restoring the Palace of Westminster and renewing it. I beg to move.

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[Baroness Smith of Basildon (Lab)]

My Lords, I shall speak relatively briefly, I hope, on this issue. I welcome Amendment 8 in the name of the noble Baroness, Lady Evans, and I thank the Minister for his comments. My noble friend Lady Andrews spoke at Second Reading, as did other noble Lords, about the historical significance this building has, and I am pleased that that has led to the amendment today to ensure that a duty is placed on the sponsor body to have regard to,

“the special architectural, archaeological and historical significance of the Palace of Westminster”.

The amendment addresses the concerns felt across the whole House and we welcome it.

On the amendment in the name of the noble Lord, Lord Cormack, in a sense, what he is saying is the very basis of the restoration and renewal programme. I said before that we all recognise that there is that line to be trod between the necessary changes to the building and preserving its historical fabric. The whole basis of this programme is that, while we recognise the historical and archaeological implications of the building, we adapt it for modern use. He made a point in his amendment about us returning to the building. If we were not going to return to the building, we could just have a museum and patch everything up as it is now. However, because we are returning to the building, we need to have those types of adaptations and improvements. The only reason so many of our historic buildings have survived is because they have been adapted to modern use. If you go back to history, the reason why we have so many old buildings is because they have been kept in use and modernised over many years. I am also pleased that the noble Lord, Lord Cormack, makes reference to the building’s status as part of the UNESCO world heritage site, as that is an important distinction to make. The point of his amendment, which is well made, is covered in Amendment 8, so we are grateful to the Minister and the Government for bringing it forward.

[Earl Howe]

My Lords, I am extremely grateful to all noble Lords who have taken part in this short debate and for their welcome of the wording of the amendment before us. It resolves very neatly the concerns raised by many noble Lords and indeed many Members of the other place, and I am genuinely glad that noble Lords feel that it is entirely appropriate.

I hope that I can briefly give some words of comfort to my noble friend Lord Cormack and the noble Baroness, Lady Andrews, on their perfectly understandable concerns about the condition of the medieval cloisters. First, I assure them that Cloister Court is part of the Palace of Westminster. That point is material, because it means that it will be included in the restoration and renewal works. Furthermore, however, the House authorities are planning some exterior conservation works in Cloister Court before restoration and renewal begins. Following that, the whole Palace, including both the external and internal spaces of Cloister Court, are in scope for the restoration and renewal works. With those words, I hope that my noble friend in particular will be at least partly reassured on his concerns.

Amendment 8 agreed.

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[Baroness Smith of Basildon]

My Lords, I feel that we have already segued into later debates. With due respect to my noble friend, I have to challenge his “back of an envelope” assessment. If he comes to my office, I will show him a huge amount of paperwork—documents that some of us have worked on over the last couple of years. If it was all on the back of an envelope, the envelope would be enormous.

We have gone a little wider than the amendment by the noble and learned Lord, Lord Wallace, but I do think he is on to something. I understand that the question of the Ministry of Defence and the car park has now been resolved—but, I suspect, given the extra cost that would have been involved had it not been resolved, that public attention might well have encouraged them to move a little more quickly than they did. Again, we come back to what we are really talking about here: engagement, information and openness. The more that we can say what is intended to be done, the greater will be our ability to monitor the project.

In most large projects that I know, there is some slippage. Noble Lords are right that this project is at a relatively early stage, but quite a lot of planning has gone into it already. We do not need to say, “This will happen on 3 January 2022”, but it should be possible to have an idea of a timeframe for when certain things are likely to happen. That would help with public engagement and the engagement of colleagues around the House.

[Earl Howe]

My Lords, I am grateful to the noble and learned Lord, Lord Wallace, for his amendment on the important issue of decant and its timeline. His amendment would require the sponsor body to provide its best estimate for the timeline of the Palace restoration works when consulting parliamentarians.

As noble Lords are aware, the full decant, restoration and renewal of the Palace of Westminster is scheduled to take place from the mid-2020s until the mid-2030s. I absolutely recognise that noble Lords are seeking further clarity on those dates. It is very much my hope, and that of the Government, that the work will be completed expeditiously and that we will move back to the Palace as swiftly as possible afterwards. Under the Bill, the delivery authority is required to formulate proposals for the works, including the timing of those works. This will form the outline business case, the OBC, which Parliament will need to approve before the substantive works commence. If for any reason the timings change significantly, the sponsor body will need to come back to Parliament for further approval. It is at that stage—the presentation of the OBC—that the timing of the works will become clear.

The Government have of course thought about requiring the sponsor body to provide its assessment of timings at the consultation stage, even if it is just a best estimate. The trouble with that is that the sponsor body at that stage will still be in the process of formulating the OBC, and any forecast timings will be at best a very rough estimation. I argue that this would risk setting expectations prematurely. Those expectations would then inevitably need to be revised when the sponsor body placed its proposals before Parliament prior to approval.

I shall give a simple illustration of that. We have had a wide-ranging and interesting debate on what noble Lords would like to see from a restored Palace. Those aspects of the plan are not the sort of thing that can be nailed down a priori. They are therefore bound to affect the length of time that the works will take.

Furthermore, one essential first step for R&R is the works to Richmond House, which the noble and learned Lord mentioned, to enable the decant from the other place. The timing of those works will inevitably affect the start time for R&R—so clearly we would not want to decant before those works had happened. The noble and learned Lord asked where we were in the planning process for Richmond House. All I can say is that the Northern Estate programme is currently consulting the public on its plans for Richmond House. We expect it to make a formal planning application to Westminster City Council by this autumn.

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[Lord McNicol of West Kilbride]

My Lords, Amendment 22 brings our attention to the relationship between the sponsor body and both Houses. The sponsor body must remain engaged with the wider Parliament throughout the work. The noble and learned Lord, Lord Wallace, made a number of points in this regard.

Amendments 24 and 25 seek to create within the body a new champion for education and a champion for participatory democracy, as touched on by the noble Lord, Lord Bethell. The benefits of Parliament for educational and participative democracy purposes are well established and were discussed earlier, so I have no need to go back over them. I hope that the sponsor body will agree to promote both these aspects.

Meanwhile, Amendment 28 in the name of my noble friend Lady Smith would introduce the idea of a report to ensure that the Palace is maintained beyond the works. This is an attempt to look to the future and ensure that the Estate cannot fall into its current level of disrepair. The can has been kicked down the road for far too long and work must begin as soon as it has been agreed, but there would be great benefit in reporting on how these works will preserve the long-term future. Be it in a separate account or as part of the pre-existing reporting arrangements, this issue should be given consideration.

[Earl Howe]

My Lords, I thank the noble and learned Lord, Lord Wallace of Tankerness, my noble friend Lord Bethell and the noble Lord, Lord McNicol, for these amendments, which, as they have explained, are about placing further duties on the sponsor body, namely: appointing spokespersons for that body in each House; appointing champions for particular purposes; and to underpin maintenance planning. The amendments are grouped to reflect the fact that they relate to the relationship between Parliament and the sponsor body. I am sure that we can all identify with the arguments advanced for these amendments and I will address each in turn.

The amendment in the name of the noble and learned Lord would require the sponsor body to nominate spokespeople for both Houses. The Government agree that it may well be necessary to have political figureheads on the sponsor body. However, we come back to the question of how prescriptive we should be in the Bill. The Government’s view is that it is for the sponsor body to determine the role of its parliamentary Members, whether acting as political figureheads or spokespersons, or answering Parliamentary Questions, and that we should not prescribe these things in the Bill.

Having said that, I reassure the noble and learned Lord that the chair of the shadow sponsor body will be invited to consider and agree its preferred approach to the appointment of spokespeople in the autumn, ahead of its transition to the substantive stage. I am sure they will be receptive to that idea. Apart from responding to Parliamentary Questions, subject to procedural discussions within both Houses, the possibility could also be explored of the spokespeople making Written Statements and moving resolutions to agree the outline business case required by the Bill.

--- Later in debate ---

[Baroness Smith of Basildon]

My Lords, I always have a sense of déjà vu when discussing this issue. I am grateful to my noble friends Lord Adonis and Lady Quin for contacting me prior to the debate. My noble friend Lady Quin’s amendment is somewhat different from those we have seen before. It is not about relocating Parliament but about a temporary relocation while the works are being undertaken. I have listened carefully to what has been raised today, and I wonder whether we are almost having two separate discussions. There is a challenge with this project so that all nations and regions of the UK feel engaged with it. I might have made a slightly different argument in pushing for this.

We face three things as a country: economic inequality, democratic disengagement and a loss of confidence in the political system. They have been raised at different times when talking about this issue. However, I am not convinced that moving Parliament necessarily addresses them. Having said that, the proposal before us today is about the restoration and renewal of this building to provide a home for a 21st-century Parliament. My noble friend Lady Quin referred to the comments I made at Second Reading about the administrative capital and the plans to build it on the Yorkshire moors. Other countries have done that. That is a completely separate issue from what is facing us today, which is the restoration and renewal of this building. There is nothing that says that in future, if as a nation we want to take that decision, we could not do so, but we would have to accept that the cost would make the cost of restoration and renewal pale into insignificance because Parliament does not exist in a vacuum. It exists as part of a system involving government, civil society, business and the Civil Service. I have always taken the view that we need to keep those elements of governance of the country together and have those communications.

A huge challenge to this programme is to address the issue of benefiting the regions. The noble Lord, Lord Bethell, in particular, has some interesting ideas and I hope the Government will pursue them and will be a little more positive than they have been to date on engaging young people and others throughout the country. However, issues of confidence in the political system cannot be addressed by this programme. The costs would be greater than if we have to do the work here. However, there is nothing to stop Parliament at any time looking at creating a new administrative capital if that is what it wishes to do, but I do not think this Bill is the right place to address that. If there had been new arguments that could have persuaded me otherwise, I would have been happy to take them on board, but I am still not persuaded that this programme is the right time to be looking at a different site, even temporarily.

[Earl Howe]

My Lords, I am grateful to the noble Baroness, Lady Quin, and the noble Lord, Lord Adonis, for their amendment, which brings us back to the vexed issue of decant. The amendment would require the sponsor body to prepare, publish and lay before Parliament a report giving an assessment of relocating the Houses of Parliament, for the duration of the parliamentary building works, to a location outside London.

As noble Lords will be aware, the Joint Committee on the Palace of Westminster suggested that the Commons should decant to the Northern Estate, including Richmond House, and the Lords should decant to the Queen Elizabeth II Conference Centre. I can only underline the words of my noble friend Lord Haselhurst: those recommendations were based on substantial analysis of where Parliament could be relocated during R&R. This included a pre-feasibility study commissioned by Parliament in 2012. Just to clarify what I said at Second Reading, that study looked into the preliminary business case for R&R and considered whether Parliament should decant and, if so, whether it should be to a location outside Westminster, whether temporarily or permanently. It concluded that because the,

“geographical proximity of Parliament to Government is of significance … substantial additional costs would be incurred”.

On the back of the pre-feasibility study, the House authorities commissioned the independent options appraisal. This was scrutinised by the Joint Committee on the Palace of Westminster, which considered the various options for R&R. In its report the committee noted that it had considered the proposal to temporarily relocate Parliament during R&R. It concluded, as was well summarised by my noble friend Lord Norton of Louth, that,

“the option of temporarily locating Parliament outside London during the works, while attractive in many ways, carries an unacceptable burden of cost and inconvenience, which would otherwise be avoided”.

It reached that decision as Parliament currently owns a number of buildings around the Palace of Westminster, such as the Northern Estate and Millbank House. These buildings provide both office space for Members and many committee and meeting rooms. If Parliament were to relocate during R&R, it would mean abandoning these buildings, thereby increasing the costs associated with decant.

I listened with care to the noble Baroness the Leader of the Opposition. In its report, the Joint Committee brought our attention to the evidence of the noble Lord, Lord Butler of Brockwell, who served as Cabinet Secretary and head of the Civil Service for a decade. He described how he had,

“no doubt in saying that Parliament needs ready access to Ministers and vice versa. Departments also need ready access to Ministers and vice versa. It is an old-fashioned syllogism. The three need to be closely co-ordinated if Government is to work properly”.

I hope to convey that there has already been substantial work to assess whether the permanent or temporary location of Parliament should be outside London. On the back of that work, the matter was decided by Parliament in the Motions passed in 2018. Furthermore, contrary to the noble Lord, Lord Adonis, I have concerns that the noble Baroness’s amendment, however well intentioned, might seriously delay progress on R&R. Significant work has already been undertaken to identify the decant locations and to formulate designs for the Northern Estate. If we were to decide to decant to somewhere else at this stage, we would need to start the process all over again.

I just do not think that we should go back and unpick the clear decision taken last year or the substantial work that has already been undertaken. To do so risks delaying this important, and urgent, project. Many of us would say that the work is already overdue. We absolutely must secure the Palace of Westminster—a grade I listed building, part of a UNESCO world heritage site and the home of UK democracy—for future generations. I am sure that I do not need to remind noble Lords of the problems that this building faces. Falling masonry, sewage leaks and the alarming number of fires caught just in time all demonstrate the pressing need to pass this Bill and get on with the job. We simply do not have time to delay.

So, for the reasons I have set out, I am afraid that the Government must express significant reservations about this amendment.

[Baroness Quin]

My Lords, I thank all Members who have taken part in this short debate. To describe it kindly, I would say there have been mixed reactions, with some thinking the amendment far from modest and quite over the top, and my noble friend Lord Berkeley feeling it did not go far enough. The issues raised will not go away. We need to think imaginatively about how we rebalance our country to tackle overcentralisation and overconcentration. I will reflect on what has been said but, in the meantime, I beg leave to withdraw the amendment.

Parliamentary Buildings (Restoration and Renewal) Bill

Earl Howe Excerpts

Report stage (Hansard): House of Lords
Tuesday 3rd September 2019 Lords Chamber

Moved by

[Earl Howe]

1: Clause 2, page 2, line 32, at end insert—
“(i) to promote public understanding of the purposes of the Restoration and Renewal Programme.”

--- Later in debate ---

[Earl Howe (Con)]

My Lords, I shall speak also Amendments 2, 3, 4 and 5. These amendments, taken together, are designed to address a number of concerns—raised at Second Reading and in Committee by the noble Lord, Lord Blunkett, and others—on the twin themes of engagement with specific categories of individuals about the restoration and renewal programme and promoting an understanding of the purposes of the programme, in ways I will explain more fully.

First, I want to thank the noble Lord, Lord Blunkett, for his constructive and collaborative approach in working with the Government to formulate the wording of the amendments now before us. The Leader of the House and I were sincerely impressed by the passion and sincerity with which he made his case, and he succeeded in persuading us that appropriate amendments to the Bill were warranted. I hope the House will agree that we have arrived at a good place in this respect.

The first amendment seeks to ensure that the sponsor body promotes public understanding of the purposes of the restoration and renewal programme. The Joint Committee that undertook pre-legislative scrutiny of the Bill detailed the importance of the public understanding the restoration and renewal programme. The noble Lord, Lord Blunkett, tabled an amendment in Committee that was quite similar to the one we are debating today, and he was supported by a number of other noble Lords in the arguments that he put forward.

As noble Lords may recall, I outlined in Committee why that amendment was not strictly required, given what the shadow sponsor body has set out it will do in promoting understanding of the restoration and renewal of the Palace of Westminster. For example, the restoration and renewal programme’s current purposes, as set out in its vision and strategic themes, includes the aim to:

“Open up the Houses of Parliament, improve access and encourage a wider participation in the work of Parliament”.


Nevertheless, we have listened to this House and recognise the desire of noble Lords that this amendment be included in the Bill to place this specific duty on the sponsor body.

The second amendment in the group relates to staff and public engagement. This amendment would require the sponsor body, in formulating the strategic objectives of the parliamentary building works and making strategic decisions relating to it, to seek the views of those employed by Parliament and working for Members, as well as the public at large. Again, as noble Lords will recognise, I outlined in Committee the engagement the shadow sponsor body has already started to undertake with staff and will be undertaking with the public in the future. For example, the shadow sponsor body circulated a questionnaire to Members and their staff with the aim of understanding what they would like to see from restoration and renewal of the Palace. I understand that the shadow sponsor body will publish these findings in October. Furthermore, the body will soon be considering its public engagement strategy.

Since the conclusion of Committee, we have had the chance to consider this matter further. We recognise the will of this House that provision should be made in the Bill to ensure that the sponsor body engages with staff and the public in undertaking its work. I thank the noble Lord, Lord Blunkett, again for his collaborative approach in formulating this amendment. I am sure that he, the noble Baroness, Lady Smith, who made a similar suggestion in Committee, and members of the pre-legislative Joint Committee will welcome this amendment. It will ultimately be for the sponsor body, once established, to determine how it fulfils this duty, but I am sure all noble Lords will join me in encouraging the sponsor body to build on the engagement the shadow sponsor body has undertaken to date.

Amendment 5 seeks to ensure that the sponsor body will carry out the works with a view to facilitating improved public engagement with Parliament and participation in the democratic process, especially by means of remote access to Parliament’s educational and outreach facilities and programmes. I thank the noble Lord, Lord Blunkett, once again for agreeing to work with the Government on this amendment. The pre-legislative Joint Committee that examined the draft Bill, of which the noble Lord was a member, argued that the term “renewal” requires an outward-facing approach to the UK Parliament’s role at the centre of our democracy. In Committee, I outlined that the Government agree that the outputs as part of restoration and renewal should be sufficiently flexible to accommodate any future reforms which could facilitate opportunities for outreach and engagement. I was pleased to report that the shadow sponsor body had already outlined, as part of its strategic vision and themes, the aim to,

“reconnect people from across the UK with their Parliament through improved education and visitor facilities, physical and digital access”.

I also outlined in Committee the excellent work already done in this area through various parliamentary engagement and outreach programmes across the UK. The UK Parliament’s education and engagement service engaged more than 2.2 million people in 2018-19, of whom approximately 1.4 million were engaged face to face. The quality of this engagement is reflected in the feedback from 94% of participants, who rated it “good” or “excellent”. Furthermore, the education service also welcomed 70,226 school visitors in the year to mid-April 2018. The Lord Speaker’s Peers in Schools programme has seen more than 2,000 Peers in Schools visits since the programme began in 2007. The education service also trained more than 2,900 teachers to help them engage their students in learning about Parliament and democracy. Nevertheless, we have listened again to the will of this House that an amendment relating specifically to remote connectivity and outreach programmes should be included in the Bill. In considering this matter, I encourage the sponsor body to work with Parliament’s education and outreach team in order to build on the excellent work it is undertaking.

The other two amendments, Amendments 3 and 4 in the name of my noble friend, are minor and technical; they merely ensure consistent references to the parliamentary building works in Clause 2(4)(b) and 2(4)(g). The Government have sought to ensure that the will of the House is facilitated when it is clear that a particular course of action is preferred. These amendments are a clear example of our determination to see that this is done. Each of the amendments in this group is designed to ensure that the necessary engagement work is undertaken and borne in mind by the sponsor body.

With renewed thanks to the noble Lord, Lord Blunkett, for enabling us to achieve the express will of the House on these important issues, I beg to move.

--- Later in debate ---

[Baroness Wheeler (Lab)]

My Lords, we welcome the Government’s amendments in this group, and their focus on public engagement and awareness. Amendment 1 creates a duty on the sponsor body to promote public understanding of restoration and renewal, while Amendment 2 introduces a need for the sponsor body to ensure the works facilitate engagement and a participatory democracy. Amendment 5 ensures that the sponsor body carries out its duties with the views of Members, staff and the public at the front of its mind. We also welcome Amendments 3 and 4, which strengthen the reference to the parliamentary building works in regard to ensuring the safety and security of staff and the public, as well as to educational facilities.

At the start of the Bill’s passage, one of the main areas on which we sought government reassurance was engagement with the public, as well as with staff and Members in both Chambers. The Joint Committee recommended that the sponsor body should,

“promote public engagement and public understanding of Parliament”,

and we are pleased that the Government now fully accept this. Engagement must be at the heart of the programme of restoration and renewal, as this Palace, as well as the democratic processes and structures it represents, can often feel very distant to many people across the country. It is vital that there is a strong relationship between the sponsor body and the public, so that they have confidence in the programme throughout the process. These amendments help to alleviate our concerns and ensure that restoration and renewal becomes about far more than the necessary bricks and mortar, rewiring and replacement, and sewerage and stairways. They also allow us to change the way Parliament looks and feels, both inside and out.

Like other noble Lords, we read with great interest the results of the 2019 Members survey on R&R, confirming the themes and issues raised during the passage of this Bill in both Houses on accessibility, remote and digital integration, and safety, security and protection. The first survey showed just how vital regular communication, consultation and engagement are now and will be as the programme progresses to its successful completion. In particular, this is a working building for more than 8,000 members of staff, and the omissions in the original Bill on the importance of seeking their views about the works have now been rectified. Amendment 5 is a welcome step forward in helping improve their working conditions throughout restoration and renewal, and this must be an aim for the sponsor body.

In closing, I of course pay tribute to my noble friend Lord Blunkett for his tireless work on these issues throughout the Bill’s passage, and to the Government for their willingness to discuss and address our concerns and arrive at the good place to which the Minister referred.

[Earl Howe]

My Lords, I am most grateful to the noble Lord, Lord Blunkett, for his very kind remarks and the constructive suggestions he has made. I express once again my appreciation to him for working with us as he has done and for the support he has demonstrated for these amendments. I am grateful, too, to other noble Lords who have endorsed the approach that we and the noble Lord have taken. It has been important throughout the Bill’s passage that we should listen to all Members and, where possible, seek to work with them towards an agreed position. I hope and believe it is clear that we have done exactly that. I thank other noble Lords who have spoken in the debate: my noble friends Lord Norton, Lord Cope and Lord Haselhurst, and the noble Baronesses, Lady Scott and Lady Wheeler.

My noble friend Lord Haselhurst asked two questions that go back to the issue, which I know has been considered by both Houses, of whether it would be possible to retain a foothold, so to speak, during the R&R programme in the Houses of Parliament regarding Westminster Hall and the Elizabeth Tower. I can tell him that these matters were partly covered at earlier stages of our debates, but it was agreed by both Houses in early 2018 that the Bill should allow for a full and timely decant of the Palace without retaining a foothold. Analysis by the programme in 2017 found that continued use by Members and/or the public of Westminster Hall or the area surrounding it would be highly disruptive and costly for no additional quantifiable benefit. The costs would be connected to maintaining a secure perimeter in close proximity to construction works and the additional cost to construction from managing a complex and partially occupied site. Having said that, access to the Elizabeth Tower could be a different matter. In fact, it is a matter for the sponsor body and Parliament to decide in due course. Members of the other place and noble Lords will be free to offer their view to the sponsor body on this issue as part of its consultation strategy.

As I said, these amendments build on the current work the shadow sponsor body is undertaking in these areas, in my judgment very capably. What matters now is the future. Like all noble Lords, I look forward to seeing how the sponsor body builds on this work and fulfils the specific obligations the amendments set out.

Amendment 1 agreed.

Moved by

[Earl Howe]

2: Clause 2, page 2, line 35, at end insert—
“(3A) In performing the duties under subsection (2)(a) and (b), the Sponsor Body must make arrangements for seeking the views of— (a) people employed in or for the purposes of either House of Parliament,(b) people working for members of either House of Parliament (whether or not for payment), and(c) members of the public.”

--- Later in debate ---

[Baroness Scott of Needham Market]

My Lords, I am sure that the sponsor body would be happy to meet the noble Baroness and her colleagues—indeed, any noble Lord on any matter relating to this programme. I may regret saying that, but it is important that the shadow sponsor body and the sponsor body are as open and receptive to Members as it is possible to be. I also give the assurance that future-proofing the work is very much part of the design brief that the shadow sponsor body will be working towards. Anyone who has ever spoken to any of the contractors trying to do the work in this place will know that one of their biggest problems is simply getting access to things—they have all been buried and hidden underneath more modern work. Given this opportunity to take it all out and start again, we would certainly expect one of the outcomes to be the facilitation of future work, be it ongoing maintenance or larger jobs that may need doing in 50 or 60 years.

[Earl Howe]

My Lords, I am most grateful to the noble Baroness, Lady Wheeler, for speaking to this amendment, which, as she made clear, provides that the parliamentary relationship agreement may include provision about recommendations from the sponsor body for the future maintenance of the Palace of Westminster over the longer term after completion of the works.

Let me say straightaway that I agree it is important that, after completion of the parliamentary building works, the Palace of Westminster is maintained for the future and does not fall back into its current state of disrepair. Having said that, I think that there are other mechanisms better suited to achieving what the noble Baroness is seeking to achieve than an amendment to this Bill. I would go further and say that this amendment is not at all necessary. I hope I can provide the House with sufficient reassurance on that point.

This amendment places a provision in the Bill that the parliamentary relationship agreement may require the sponsor body to provide recommendations for future maintenance of the Palace. The contents of this agreement will be for the sponsor body and corporate officers of both Houses to determine. The overarching reassurance I can give about the future maintenance of the Palace over the long term is that this is not at all an afterthought. There are already several mechanisms in place that will shape such maintenance.

First, as I am sure the noble Baroness appreciates, it would not be the sponsor body itself which would be undertaking future maintenance of the Palace. As noble Lords will be aware, it is likely that the sponsor body will be abolished following completion of the parliamentary building works, given that the purpose of the Bill and the bodies it establishes is simply to complete the parliamentary building works—that is, the restoration and renewal of the Palace of Westminster.

That said, the Bill enables the sponsor body to work with the parliamentary authorities to put forward recommendations and practices to ensure that a robust maintenance plan is established for the future. Here I direct noble Lords’ attention to Clause 2(2)(h) of the Bill, which places a duty on the sponsor body,

“to deal with matters relating to completion of the Parliamentary building works, including the making of arrangements for the handing over of the buildings to which those works relate”.

It is common practice with major construction works where long-term maintenance is envisaged for maintenance teams to work alongside the construction engineers in the final stages of the project when major infrastructure is being commissioned. This ensures that a thorough understanding of operating and maintaining the installed systems is provided for. Incidentally, I understand that this kind of training and familiarisation could well extend over the final year of the project.

Therefore, before the sponsor body is abolished and as part of the duty set out in Clause 2(2)(h), the sponsor body may wish to consider training House maintenance staff to ensure they are fully briefed on the new equipment and assist in developing appropriate plans to ensure that, as much as possible, the Palace is appropriately maintained in the future. As it is envisaged that the sponsor body would not be responsible for future systems, it is likely that it would work closely with the House administrations as part of the training on new systems and formulating future plans.

In terms of monitoring the future maintenance of the Palace after it has been handed back to Parliament, House authorities could provide updates on ongoing maintenance of the Palace through the appropriate domestic committees. In addition to Clause 2(2)(h), the parliamentary relationship agreement—the PRA—could also further outline what is expected in terms of future training. The PRA is expected to include an agreement between the sponsor body and Parliament about the process for handing the completed works back at the end of the programme, before the sponsor body is abolished. This would likely include further details regarding the training on the matters I outlined a second ago. However, as I said, Clause 2(2)(h) is crucial in dealing with this matter, given that the sponsor body is likely to be abolished following completion of the works, thus limiting the means to enforce any of the obligations in the PRA.

I said that future maintenance is not at all an afterthought. The shadow sponsor body has already demonstrated that it is thinking about the future maintenance of the Palace. Through the publication of the vision and strategic themes document, the shadow sponsor body has already committed to taking account of the need to deliver an outcome which provides an effective future maintenance solution for the Palace. This document has already been approved by both House commissions and published on the restoration and renewal website. Among other points, the document states that the sponsor body must:

“Deliver a refurbishment programme that minimises but also facilitates future maintenance and improvement”,


by delivering “operational efficiency and longevity”. Secondly, it states that there must be a focus to:

“Optimise operating and capital costs through a focus on whole-life costing; and achieve operating cost targets”.


Whole-life costing means that decisions must be taken based not solely on capital costs but on the sum of those, plus the costs of operation and maintenance over the whole of the operational life. In essence, this means minimising the sum of capital and operating costs averaged over the lifetime of the installation.

I mentioned mechanisms plural. The second point for noble Lords to bear in mind is that the future maintenance of the Palace will also form part of the outline business case brought before Parliament for approval. Importantly, the outline business case will be developed in line with the principles of Her Majesty’s Treasury’s Green Book, which require that the costing is done on a whole-life basis. This includes maintenance over any future timeframes as appropriate, which may of course differ between different aspects.

It might be helpful if I explain that, in following the HMT Green Book principles, the business case will adopt a five-case methodology to provide decision-makers with a framework for structured thinking. The cases are as follows: strategic, economic, commercial, financial and management. The consideration of whole-life costs is a fundamental focus of the financial case and is a critical input for the economic appraisal in the economic case. As I have mentioned in previous debates on the Bill, the shadow sponsor body has already given the assurance that the outline business case it prepares will follow the Green Book principles, thus taking this matter into account. Therefore, the requirement and cost of future maintenance will be a consideration during the design stage of the programme, which will require approval from noble Lords.

Thirdly, the Bill already permits the sponsor body to make recommendations for the future maintenance of the Palace. It could do so as part of the reports that it produces, relating to the progress and completion of the parliamentary building works under paragraph 27 of Schedule 1 to the Bill, which must be laid before Parliament and published. I hope that the noble Baroness will agree that the combination of the mechanisms that are already in place to address the future maintenance of the Palace makes her amendment unnecessary. I am sure that, if she wants to discuss this matter further—the noble Baroness, Lady Scott, helpfully indicated this—members of the shadow sponsor body would be more than willing to engage with her.

In both Houses, we have outlined throughout the course of the Bill that, at its core, its key aim is to secure the Palace of Westminster for future generations. The process of restoration and renewal offers a great number of opportunities in which we as Members will be able to influence and prioritise what we want the outcomes to be. On that basis, I hope that the noble Baroness will be content to withdraw the amendment.

--- Later in debate ---

[Baroness Wheeler]

My Lords, we welcome and fully support the principle behind Amendment 8, which underlines that the work should be carried out without delays and must be cost effective. The sponsor body has said it expects the current timeline for the project to be around 10 years, from the mid-2020s to the mid-2030s. Of course, there remains some vagueness around this length of time, and we hope the sponsor body is able to provide a more detailed timeline as soon as possible, with some clarity on milestones and gateways for both the decant and the completion of the full works. Obviously, this will most likely come after the business case has been presented and discussed by Parliament. Nevertheless, providing clear information on timelines and milestones will most certainly be important for public engagement and the engagement of staff and Members. We very much support this amendment.

[Earl Howe]

My Lords, I am grateful to the noble and learned Lord, Lord Wallace of Tankerness, for his amendment, which would require the sponsor body’s reports on the progress made on the parliamentary building works to incorporate a timeline for the works that would include likely dates for decant and completion. As the noble and learned Lord said, he tabled a similar amendment in Committee, to the effect that as part of its consultation strategy the sponsor body must publish a timeline for completion of the Palace restoration works, including details on the dates of decant and return to the Palace.

In my response in Committee, I agreed that all noble Lords would—quite obviously—wish to seek further clarity on dates around decant, and I am in absolute agreement with the noble and learned Lord’s point that the sponsor body should publish details regarding decant and completion of the works not just once but throughout the course of the project. Here it is important to convey that the shadow sponsor body has always explicitly recognised that, as part of the sponsor body’s reports as set out in paragraph 27 of Schedule 1, it would rightly be required to include timescales on decant and the progress of the works. I can confirm that the shadow sponsor body is in agreement with this approach and therefore the expectation is that the reports produced by the sponsor body will include information on the timetable for the works, including details on timings for decant and return to the Palace.

I spoke at some length in Committee on various points addressing the issue raised by the noble and learned Lord. However, I thought it important to clarify what the Bill requires the sponsor body to do as regards reporting. Under the Bill, the delivery authority is required to formulate proposals for the parliamentary building works, including the timing of those works. These proposals are provided for in Clause 2(2)(e). Parliament will need to approve the proposals before any substantive works commence. If for any reason those timings change significantly, the sponsor body will need to come back to Parliament for further approval. The parliamentary approval of these proposals, as well as the shadow sponsor body outlining its agreement that the sponsor body should include information relating to the timeline for the works in reports it produces, will, I hope, provide noble Lords with the reassurance that this information will be forthcoming.

This is a matter that will surely interest all noble Lords throughout the currency of the works, whether that is before commencement, during or near their completion, so let me again thank the noble and learned Lord for tabling this amendment. I hope that I have provided him with significant reassurance on this important matter.

[Lord Wallace of Tankerness]

My Lords, I am grateful to both the noble Baroness, Lady Wheeler, and the noble Earl, Lord Howe, for their comments on this amendment, and in particular for the noble Earl’s reassuring words and the wider clarification of the roles of the sponsor body and the delivery authority in these matters. As he rightly said, the timeline for progress, decant and the likely completion is of interest not just to Members but to the wider public. What he has put on the record today is very satisfactory indeed and we look forward with interest to watching progress. With these words, I seek leave to withdraw my amendment.

Parliamentary Buildings (Restoration and Renewal) Bill

Earl Howe Excerpts

3rd reading (Hansard): House of Lords
Thursday 5th September 2019 Lords Chamber

[Earl Howe (Con)]

My Lords, I have it in command from Her Majesty the Queen to acquaint the House that Her Majesty, having been informed of the purport of the Parliamentary Buildings (Restoration and Renewal) Bill, has consented to place her interest, so far as it is affected by the Bill, at the disposal of Parliament for the purposes of the Bill.

--- Later in debate ---

Moved by

[Earl Howe]

That the Bill do now pass.

[Earl Howe]

My Lords, I wish to thank my noble friends the Lord Privy Seal, Lady Barran and Lady Chisholm of Owlpen, for their work to ensure the passage of this landmark Bill. The Bill, in the form in which we now see it, is the product of excellent co-operation across all parties in both Houses. I thank noble Lords for their engagement and co-operation in helping to create the robust measure we have before us, in particular the noble Lords who served on the Joint Committee that carried out the pre-legislative scrutiny on the Bill and those who now serve on the shadow sponsor body.

I express my gratitude also to noble Lords who contributed to debates and tabled amendments, especially the noble Lord, Lord Blunkett, the noble Baroness, Lady Smith of Basildon, and the noble and learned Lord, Lord Wallace of Tankerness, all of whom embraced the spirit of collaboration and joint working that ensured that the Bill made swift progress without sacrificing the quality of the scrutiny it received. My thanks go too to all other noble Lords who tabled amendments and spoke on Report yesterday, including the noble Baroness, Lady Wheeler. Lastly, I extend my thanks to the excellent Bill team, as well as the restoration and renewal programme team, the shadow sponsor body, the Parliamentary Private Secretaries, the Whips on both sides and, of course, the clerks, for their support.

Noble Lords across the House have recognised the need for this Bill, which addresses the pressing issue of the restoration and renewal of the Palace of Westminster and which has been improved thanks to their efforts. The degree of consensus on the Bill across both Houses is reflected in its swift passage. I believe that we all have been keenly aware of how vital a step this is towards ensuring that the historic and iconic building in which we are privileged to serve is safe for staff and the public, that the works are delivered on time and on budget—ensuring value for taxpayers’ money—and, above all, that we have the right framework to secure the Palace of Westminster as the home of the UK Parliament for future generations. I beg to move.